Update Administrator

Use

The Update Administrator allows you to resolve e-Filing Incoming processing issues that cannot be corrected using the Update Manager . The transaction requires specific authorisation and allows you to perform additional functions so you do not need to manually correct records in Master Data.

All non-processed records with the exception of duplicate records can be selected and processed using the Update Administrator .

Integration

The Update Administrator is a sub-function of the Update Manager . You can access the Start of the navigation path Update Administrator by choosing: Process Next navigation step Update Administrator End of the navigation path from the Update Manager screen.

Prerequisites

The authorisation object P_EFI must be included in your administrator profile before you can access any of the Update Administrator functions. Authorisation object P_EFI allows for three different types of action which can be restricted per user as required.

These action types are described below, with the following assigned authorities:

R - Access the Update Administrator and perform a re-match on any record
D – Delete e-Filing Incoming records
C - Manually assign an error status to a currently valid record

Features

Re-Match

In certain circumstances - for example following a customising error, an incorrect re-cord match or after a SAP coding fix – you may need to perform the matching routine again for records that did not fall into the non-matched records category. If you have authorisation to start the Update Administrator , you will be able to perform this action using the Re-Match option.

Set Error Status Manually

Where an incoming record is matched successfully to a personnel number and has the status Ready for Update , your SAP system assumes that there is no reason why this employee record cannot be updated. No facility is provided from the Update Manager to assign an error status to this incoming record.

However, in certain rare cases (where perhaps the employee master data is not up-to-date), you may need to assign an error status. Using the Update Administrator , you can manually assign an error status for the employee record. A popup appears where you must state the reason for this manual error setting.

Manual Match

If during the Incoming matching routine a match to a personnel number is not possible, or a match is made to more than one personnel number, the record will appear in the Non-Match area of the Update Manager . Using the Update Administrator , you can perform a manual match by directly entering a personnel number.

Delete Record

The delete record function allows you to delete records completely from the database.

You should only use this function in special cases when no alternative action exists.

For each record you delete using the Update Administrator , a log record is created in the B2A Manager log against the appropriate process.

Use