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Procedure documentationEntering Incoming Cash Payments

 

You enter incoming cash deposits in Accounts Receivable (FI-AR) following the standard procedure. In addition, you enter a range of other data so that you can print out a copy of the cash deposit voucher in the format required by law. The law requires you to print cash deposit vouchers using form KO-1.

Procedure

  1. On the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Accounts Receivable Next navigation step Document Entry Next navigation step Incoming Payments. End of the navigation path

  2. Enter header data as required. In addition:

    1. In the Doc. Header Text field, enter a description of the transaction, for example:

      Payt received for goods.

    2. In the Clearing Text field, enter the numbers of any documents related to the deposit, for example:

      Tax invoice no. 67, delivery note no. 89

    3. In the Text field in the Bank Data box, type the VAT amount as in this example:

      VAT – 20,000 rubles 00 kopeks

      If no VAT applies on the transaction, type Without VAT.

  3. Choose Process Open Items.

  4. Double-click the invoice items that the customer wants to pay.

  5. Save the accounting document.

Result

The system generates an accounting document to record the payment. You can print the cash voucher using the standard correspondence functions (see Correspondence and Internal Evaluations).