Approving Accounts Receivable Write-Off Records

Use

Use this to approve or delete a pending write-off transaction that was initiated on the Accounts Receivable Reconciliation screen (see: Writing Off Accounts Receivable Balances ).

This functionality exists to provide you with a two-step process to writing off accounts receivable records. Once someone has marked an A/R record for write off and saved that record, a supervisor, for example, can then, in this step, approve it or delete it. That is done to avoid errors in the write-off process.

If you…	You:
Agree that the specific record is to be written off…	Approve the write-off record
Do not agree that the record is to be written off…	Delete the write-off record

The reasons for deleting it might be: you consider the amount too high to write off, you feel that the write-off was an error, etc.

For example, your accountant might have entered a record of $ 400 for write-off, but you feel that that amount is too high to write off. You would delete that record here.

If you choose to delete a write-off transaction here, a comment explaining the reason for the deletion must be entered before the record can be deleted.

Procedure

At the SAP Easy Access Menu, choose Logistics → Production and Revenue Accounting → Revenue Accounting → Accounts Receivable → A/R Write-Off Approval .

The A/R Write Off Approval: Initial Screen is displayed .

Enter the relevant data for your search (the fields Remitter ID and Responsibility ID are mandatory entries).

Remitter ID – is the company or party responsible for remitting payment for the current accounts receivable balance.
Responsibility ID – The client user (responsibility ID assigned to a user). The person who entered the record.

Select Find Records (the Execute button).

The A/R Write-Off Approval Display screen is displayed, which contains a list of write-off records.

On that screen, you can approve or delete an individual record. To do that, select the record (item), and then select Approve , or Delete .
Save your record.

It is important to note that the relevant journal entries are not automatically created to reflect the A/R write-offs that you have created here. You have to manually kick off the journal entries for that. To do so, please refer to the following documentation ( Generating Journal Entries for A/R Write-Off Processing ).

Result

The write-off transaction is approved or deleted.