Purpose

This process is suitable for the following transactions:

Entering Invoices for Verification in the Background (Without Item List)

When verifying invoices in the background, you enter only a small set of document header data, such as the invoice amount, the currency and the tax information. You also allocate the incoming invoice to a purchasing document or a vendor. The system saves the data and allocation criteria you enter.

At a later point, the system verifies the invoice in the background. It uses the allocation criteria you entered to determine the item list. It then calculates the net total from the item list.

If the net total = gross amount invoiced - tax amount (+/- tolerance), the system posts the invoice in the background.

If thenet total ¹ gross amount invoiced - tax amount (+/- tolerance),the system does not post the invoice in the background. It saves the document header data and the items determined in the background; the saved document then has to be processed manually in Invoice Verification.

With Invoice Verification in the background, the system does not check for any quantity or price differences at item level. Since you do not enter any actual invoice item data, the system uses the default data for comparison.

Manually Processing Invoices with Item List for Verification in the Background

In addition, you can implement Invoice Verification in the Background for invoices that have been verified in the background as containing errors and for which you have subsequently corrected their items on the Logistics Invoice Verification screen.

In this case, the system calculates the net total from the corrected actual values that you entered and not from the default values.

Prerequisites

Invoice Verification in the background is run using program RMBABG00. Your system administrator defines jobs that start the program for verifying invoices in the background.

Process Flow

Entering a vendor invoice for posting in the background involves:

After invoices have been verified in the background, you may have to:

To do so, you can generate a list of the documents that were not posted, go to each document directly from the list and display, change, or delete the documents, for example.

To process the invoice documents, you go to the Logistics Invoice Verification screen. You can then process the documents in the same way as in the application Enter Invoice .

See also:

Invoice Overview

Invoice Verification Online