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 Executing an Evaluation Without a Selection

You can only execute an evaluation without a selection if it has already been executed before and if the data was saved using the Save data permanently indicator in the selection screen.

To execute an evaluation without a selection, proceed as follows:

  1. Start of the navigation path From the Purchasing Information System (PURCHIS) menu, select: Next navigation step Flexible Next navigation step analyses Next navigation step Evaluation Next navigation step Execute. End of the navigation path

  2. The initial screen appears.

  3. On the initial screen in the Evaluation screen field enter the name of the evaluation structure to which your evaluation refers.

  4. In the Evaluation field, specify the name of the evaluation you want to execute.

  5. Select the function Execute w/o selection.

  6. In the Name of saved data field, enter the name under which you stored the data.

  7. If the evaluation has a password, enter it in the Password field.

    The following output parameters are available:

    – Output medium

    Use this field to determine the medium used to issue reports.

    You can choose between:

    0: Screen or printer

    1: Text file on the application server, which means the machine on which the SAP R/3 System runs.

    2: Text file on the presentation server, which means the computer on which you are currently working (for example, a personal computer). This allows you to store a report directly on your PC, where you can then edit it.

    3: Screen/department printer

    4: Excel

    5: Transfer data to EIS (Executive Information System)

    – Output format

    Use this field to determine the format of the report.

    You can choose between:

    0:

    List format

    This is the screen format.

    1:

    Table format

    This format cannot be displayed on screen. It is used to exchange data using external programs, for example, to import a report into a spreadsheet. Formatting symbols are omitted and report columns are separated by tabs.

    – File format

    This parameter defines the type of file to which the report is to be exported. This parameter is only useful if the output medium is the presentation server (output medium = 2).

    The following formats are supported: ASC = ASCII, BIN = binary format, DBF = DBASE format, IBM = ASCII with IBM code page conversion (DOS), WK1 = spreadsheet format, DAT = ASCII data table with column tabs.

    – File name

    If you chose 1 or 2 as the output medium then you must specify the name of a file in which the report is to be written. You can find detailed information in the on-line help (F1 Help).

  8. To start the evaluation, select Start of the navigation path Program Next navigation step Execute. End of the navigation path

The system takes you into Report Writer and the report appears on the screen.