From the information system menu, select  Flexible analyses Evaluation Execute .

The initial screen appears.

In the Evaluation structure field, enter the name of the evaluation structure on which your evaluation is based.

In the Evaluation field, enter the name of the evaluation that you want to execute.

Select the Execute function.

A selection screen appears where you can narrow down the scope of the characteristics in your evaluation definition by specifying characteristic values

Specify the selection criteria you require for your report.

You can also specify selection criteria in the form of so-called Sets .

The pushbuttons on the selection screen offer you the following, additional parameters:

Create extract: :

– Output report

This field has already been selected. It means that the list will be processed and displayed immediately after the data selection.

– Save data permanently

If you set this indicator, the selected data will be saved. You can then access it at any time without having to repeat the data selection.

Note that only permanently saved reports can be sent via SAPoffice.

– Name of the saved data

If you have set the Save data permanently indicator, you can specify a name for the stored data in this field.

– Password

Specification of a password is optional. If you use a password you can protect data that has been permanently saved from external access. If you specify a password, you can subsequently only display the evaluation data once you provided the password.

Output Parameters:

– Output medium

This field determines the medium in which reports are output.

You can choose between:

0: Screen or printer

1: Text file on the application server, which means the machine on which the SAP R/3 System runs.

2: Text file on the presentation server, which means the computer on which you are currently working (for example, a personal computer). This allows you to store a report directly on your PC, where you can then edit it.

3: Screen/department printer

4: Excel

5: Transfer data to EIS (Executive Information System)

– Output format

This field determines the format of the report.

You can choose between:

– File format

This parameter defines the type of file to which the report is to be exported. This parameter is only useful if the output medium is the presentation server (output medium = 2).

The following formats are supported: ASC = ASCII, BIN = binary format, DBF = DBASE format, IBM = ASCII with IBM code page conversion (DOS), WK1 = spreadsheet format, DAT = ASCII data table with column tabs.

– Mail interface

You can send permanently saved reports from the R/3 system by mail. You can send the report directly by specifying the name of the SAPoffice user in the field Recipient. This allows the report to be sent in the background. If you select the Output report indicator as well, then the report will also be sent simultaneously to the printer or will be displayed on the screen.

To execute your evaluation, select  Program Execute .