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Procedure documentation Searching for Communication Data/Editing Your Own Communication Data Locate the document in its SAP Library structure

Searching for Communication Data

  1. Enter all the information (for example, surname, organizational unit) that you have available on your colleague. If you only know the telephone, fax number or the Internet address of the colleague you are searching for, then search according to those criteria. The search will take longer if you do this, than it would were you to enter and search with different criteria.

    2. The more precise your restrictions are, the quicker the search will be, and the more precise the results will be. Caution, the number of results that will be displayed is limited to 100.

  2. Choose Find.

    3. On the lower left side of the screen, a list of people who meet the search criteria is displayed.

    Note:

    The search criteria can be used separately, or in combination. Using a star (*) or a percentage sign (%) in a user-defined position represents a user-defined character string. Using a plus sign (+) or an underscore (_) or a question mark (?) represents an individual character.

    Example:

    You do not know the exact spelling of a surname when searching for a colleague (Meier, Meyer, Mejer).

    In the Last name field, enter the letters that you are certain of and insert a ‘+’ (plus) for the letters that you are uncertain of (Me+er).

    The system then lists everyone who matches the search criteria. You can then select the colleague that you were looking for from the list.

    Example:

    You only know your colleague's first name and the first letter of their surname.

    In the First name field, enter Thomas and in the Last name field, enter M*.

    The system then lists everyone who corresponds to the search criteria, in other words, everyone whose first name is Thomas and whose surname begins with the letter M. You can then select the employee you require from this list.

  3. Choose the person that you are looking for from the list.

The selected person’s communication data is displayed on the lower right part of the screen.
    1. If you want to call colleagues directly from the Who's Who directory, press the icon before the phone number in the field Direct Call.

      2. This takes you to the Initiate Call screen.

      Note:

      This means that instead of searching for and manually dialing the employee’s telephone number, you only have to click the mouse a few times.

    2. To directly send the person a mail, click on the icon before the Internet address.
    3. To see the person’s organizational integration, select Organizational environment.

      4. This takes you to the separate Organizational Environment screen.

      Note:

      The organizational hierarchy displays the department, position, colleagues, and the selected colleague’s superior. From here you can branch into the superior department.

    4. Select Calendar to see your colleague's calendar.

This takes you to a separate screen called Calendar for .... To call up another colleague’s calendar, enter their user name and select New.

Note:

For detailed information about displaying and editing calendars, see the accompanying documentation.

You have displayed your colleague’s communication data.

Caution:

The functions Change Own Data, Organizational Environment, Calendar or Telephone may have been deactivated in Customizing and therefore are not available.

 

Editing Own Communication Data

  1. Select Change own data.

Your own communication data is displayed on the lower right part of the screen.
  1. To complete this task, proceed as follows:
    1. To change or enter your own communication data, correct the current data or enter new data in the corresponding fields, then select Save.
    2. If you want to delete part of your communication data, such as a mobile phone telephone number for example, delete the entry from the relevant field, and select Save.
    3. Select Own photo to attach your photo or to change the one already there for another.

      4. This takes you to the My photo screen. You can select the desired photo using the Browse .... function.

      Note:

      The Preview function displays the selected photo.

      Choose Save.

    4. Select Organizational environment to see your organizational integration.

      5. This takes you to the separate Organizational Environment screen.

      Note:

      The organizational hierarchy displays your department, position, colleagues and superior. From here you can branch into the superior department.

      Caution: You can not alter your own organizational integration.

    5. To edit your own calendar, choose Calendar.

This takes you to the separate screen Calendar for .... You can edit your calendar using the Create appointment function. If you want to call up a colleague's calendar, enter their name and select New.

Note:

For detailed information about displaying and editing calendars, see the accompanying documentation.

You have edited your own communication data.

Caution:

The functions Own Photo, Organizational Environment, or Calendar may have been deactivated in Customizing and therefore are not available.

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