Editing Instructions 
Use
If you forward instructions for processing a payment, all affected systems must be able to correctly interpret the instructions from preceding systems. This section shows you the settings you need to make in the various systems.
For more information on instructions, see Forwarding Instructions for the House Bank.
Integration
The system automatically includes the instruction codes defined in Customizing of the FI systems when it effects a payment.
However, the instruction codes specified in the master data override the instruction codes in Customizing.
You can change the automatically proposed instruction codes when you enter an invoice.
You can enter the defined instruction codes or instruction keys in manual IHC payment orders on the Recipient/Payer tab page if the payee is an external recipient.
Activities
SAP In-House Cash System
· Instruction codes
Define instruction codes for up to four different instruction positions. You can define any number of instruction codes for each position:
Avoid using the same code for different positions.
In Customizing for SAP In-House Cash, choose Account Management ® Payment Processes in In-House Cash ® Outgoing Payment Orders ® Instructions for FI ® Define Instruction Codes for FI.
· Instruction keys (optional)
You can define instruction keys for manual IHC payment orders to group a combination of instruction codes that you use frequently.
In Customizing for SAP In-House Cash, choose Account Management ® Payment Processes in In-House Cash ® Outgoing Payment Orders ® Instructions for FI ® Define Instruction Keys.
· Checks for inbound IDoc
You can override checks that are run when an IDoc is received or on manual payment orders. This may make sense if, for example, the FI system of the subsidiary is the same as the executing system.
In Customizing of SAP In-House Cash, choose Basic Settings ® Message Control ® Change Message Control for Inbound Idoc.
Financial Accounting Systems
· Instruction codes
Enter the instruction codes, which you defined in SAP In-House Cash, in the Financial Accounting systems (FI systems) of all affected subsidiary companies.
In Customizing, choose Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Data Medium Exchange ® Define Instructions for Payment Transactions.
Executing Financial Accounting Systems
· Customizing for SAP In-House Cash
Specify how internal group instruction codes are to be mapped to FI-specific instruction codes in all executing FI systems.
In Customizing, choose Integration with Other mySAP.com Components ® In-House Cash ® Setup Generation of Payment Requests for IDoc (Inbound) in FI.
Example
The following tables contain examples Customizing settings in the various systems:
Customizing of instruction codes in the SAP In-House Cash system
Instruction Position |
Instruction Code |
Description |
1 |
GB |
Use house bank BOENG |
2 |
USD |
Use US$ account |
2 |
EUR |
Use € account |
3 |
+ |
Charges are paid by payment initiator |
3 |
– |
Charges are paid by payment recipient |
3 |
0 |
Charges are split between payer and payee |
4 |
QUICK |
Rapid payment |
Customizing of house bank details in executing FI system
Country |
House Bank ID: |
Account ID: |
US |
BAER |
JPY |
US |
BAER |
USD |
GB |
BOENG |
GBP |
GB |
BOENG |
EUR |
DE |
ERBA |
EUR |
DE |
ERBA |
USD |
Customizing of instruction keys in the SAP In-House Cash system
Bank Area |
Instruction |
Instruction 1 |
Instruction 2 |
Instruction 3 |
Instruction 4 |
IHC |
ENGEUR |
GB |
EUR |
0 |
|
Customizing for SAP In-House Cash in the executing FI system
Table Field |
Table Entries |
||
Clearing Partner |
001 |
001 |
001 |
Currency |
EUR |
USD |
|
Payment Method in IDoc |
J |
J |
X |
Instruction 1 |
|
|
GB |
Instruction 2 |
|
|
EUR |
Instruction 3 |
+ |
+ |
0 |
Instruction 4 |
QUICK |
QUICK |
|
Payment Methods |
UI |
UI |
UI |
Company Code |
0001 |
0001 |
0001 |
House Bank |
ERBA |
BAER |
BOENG |
Account |
EUR |
USD |
EUR |
Instruction for House Bank |
SOF+ |
TOP+ |
SPLT |
Example 1:
1. An subsidiary pays an invoice, the charges for which are to be paid by the payment recipient. The payment is to be made as soon as possible. The subsidiary enters the instruction codes + and QUICK in instruction positions 3 and 4. The payment is made in EUR with payment method J.
2. The SAP In-House Cash system determines clearing partner 001 on the basis of the payment data and forwards the payment accordingly. Clearing partner 001 is the executing FI system.
3. The executing FI system determines house bank ERBA and account EUR. It replaces the internal group instruction code QUICK with the FI-specific instruction code SOF+.
4. It determines the instructions recognized by the house bank on the basis of the instruction code SOF+ and forwards the payment with these instructions to the house bank.
If the invoice had been in US dollar, the executing FI system would have determined the house bank BAER, account USD and instruction code TOP+.
Example 2:
1. A subsidiary company pays an invoice in euro to a business partner in England.
2. Head office manually creates an IHC payment order. The instruction codes in positions 1, 2 and 3 are GB, EUR and 0. This means that the IHC payment order is paid by house bank BOENG from account EUR and that the charges are split between payer and payee.
3. This combination of instructions is frequently used. Therefore, there is a corresponding instruction key ENGEUR.
4. The user enters instruction key ENGEUR when creating an IHC payment order. The system replaces these keys with the necessary instruction codes and forwards them to the executing FI system.
The instruction key itself is not forwarded to the executing FI system.
5. The executing FI system selects house bank BOENG, account EUR and FI instruction code SPLT.