Connection with External Time Recording Systems 

Use

This function allows you to upload personnel time events recorded at a time recording system to SAP Time Management (PT). The personnel time events are then processed further in Time Management, so that recorded times can be monetarily valuated at the end of the process in SAP Payroll (PY), ultimately resulting in salary and wages payments for employees.

Time recording systems are connected to Time Management via the Plant Data Collection: Employee Times and Expenditures interface (HR-PDC). HR-PDC is a certified interface, that is, providers of time recording systems can earn certification for their software to communicate with SAP Time Management.

Release 4.5A includes two versions of the interface. The old interface is connected via Communication Channel 1 (CC1).

:

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       1.      Transceiver-Based Transfer (as of Release 3.0)

       2.      BAPI-based transfer (as of Release 4.5A)

The following information deals specifically with the version based on BAPI technology.

Integration

Via HR-PDC, both personnel time events and employee expenditures (external wage types, cafeteria or service station data) can be uploaded to SAP Time Management.

Two variants of the business process are available:

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       1.      Recording attendance times

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                            a.      Clock-in/-out time

                            b.      Clock-in or clock-out entry

                            c.      Different payment
(in addition to clock-in/clock-out time or clock-in or clock-out entry)

                            d.      Cost assignment

                            e.      Additional time event types

       2.      Employee expenditures (can be implemented separately)

The certification process for time recording systems takes place in modules. At least one of the modules detailed here must be certified.

 

Prerequisites

The Customizing steps described in the Personnel Time Events section of the Implementation Guide (IMG) for Personnel Time Management (PT) should be carried out.

The time event types are permitted depend upon the modules implemented in your system, as follows:

 

Time Event Type	Function	Modules
P01	Clock-in or Clock-out Entry	Clock-in or Clock-out Entry
P02	Start or end of break	Clock-in or Clock-out Entry
P03	Start or end of off-site work	Clock-in or Clock-out Entry
P04	Start or end of off-site work at home	Clock-in or Clock-out Entry
P05	Interim posting	Clock-in or Clock-out Entry, Clock-in/Clock-out Time, Additional Time Event Types
P10	Clock-In	Clock-in/Clock-out Time
P11	Change	Clock-in or Clock-out Entry, Clock-in/Clock-out Time, Different Payment, Cost Assignment
P15	Start of break	Clock-in/Clock-out Time
P20	Clock-Out	Clock-in/Clock-out Time
P25	End of break	Clock-in/Clock-out Time
P30	Start of off-site work	Clock-in/Clock-out Time
P35	Start of off-site work at home	Clock-in/Clock-out Time
P40	End of off-site work	Clock-in/Clock-out Time
P45	End of off-site work at home	Clock-in/Clock-out Time
P50	Employee expenditures (external wage type)	Employee expenditures
P60	Information posting	Clock-in or clock-out, clock-in/clock-out times