Reversing Payment Items 

You can reverse payment items that are already posted (status Posted (Open Item) or Posted) if the following prerequisites are met:

·        The item is created online or originates from the data transfer of balances. (Note: It is also possible that items resulting from internally initiated payment orders are reversed by the reversal of the payment order).

·        Reversing is allowed for the transaction type of the payment item.

You can allow reversal for a transaction type in Customizing for Bank Customer Accounts (BCA) by choosing Account Management ® Basic Functions in Account Management ® Maintain Transaction Types.

Procedure

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       1.      Choose Account Management à Payment Item à Edit (Special) à Reverse.

       2.      You can either select the required item by means of the bank area, account number, and posting date or by means of the item type (ordering party, recipient, routing, and turnover item) and the posting process from which the item has resulted (for example, online entry payment order or transfer posting). For more detailed selection options, choose Dynamic Selections.

You can specify that all payment items (those on the CpD (suspense) account, those In Postprocessing, and the posted items) are to be selected for reversal by choosing All Items.

       3.      The system displays an overview of all reversible items that meet your selection criteria. Double-click on an item or choose Select Detail to display details.

       4.      Choose Reverse.

The system carries out the following activities:

¡        Posts the reversed item with the same transaction type and the opposite sign (plus (+) or minus (-)).

The system uses the current posting date as the posting date. If the original payment item was a backdated posting, you can decide whether the reversed item is to use the current or the old posting date.

¡        Reverses the interest penalty that is to be posted during the next account balancing run when you reverse a payment item that has incurred an interest penalty.

¡        Records the document number of the corresponding item for both the original and the reversed item in the Reverse Item field.

¡        Resets any item counter that has been set up.

The reversed item is also displayed on the bank statement.

The payment item is parked with the corresponding control status if you have activated the (amount-dependent) principle of dual control for the processing of payment items in Customizing for BCA. You set up dual control for payment item processing by choosing Authorization Management ® Amount-Dependent Authorizations ® Maintain Amount Limit/Principle of Dual Control for Payment Item. Dual control applies to the following activities related to a payment item:

§         Create and change

§         Post, transfer post, and force post

§         Reverse and return

Another user with appropriate authorization must then release the payment item. To release the payment item, choose Account Management ® Payment Item ® Release. The system lists all the items that have not yet been released. Go to the detail view of a payment item and choose Release.