Cash Concentration / Clearing Accounts 

Prerequisites

Before you can run cash concentration (clearing accounts), you must define these accounts in a hierarchy of the hierarchy type Cash Concentration (Creating Account Hierarchies).

Note that during the cash concentration run, the limit check for subordinate accounts is deactivated.

Procedure

...

       1.      Choose Periodic Tasks ® Cash Concentration ® New Run. To clear one account hierarchy, choose Single Run. To clear all hierarchies in one or more bank areas, choose Mass Run.

The system displays a screen on which you can specify the selection criteria for the account hierarchies that are to be processed.

       2.      If you have chosen the mass run, you can select the hierarchies according to bank area and currency.

       3.      If you have chosen the single run, you can also specify the root account of the account hierarchy that is to be balanced. Using the F4 help you can display all the root accounts for which a valid hierarchy exists.

 Note:

To identify a hierarchy as due, the balancing posting date is always used as reference.

       4.      Specify the value date until which account movements on the subordinate accounts are to be included.

       5.      If you so wish, you can round off the carryforward amounts (rounding off point). Enter the point to which the rounding is to take place from the right. The currency-specific number of digits after the decimal point applies.

 Rounding to the 3^rd place:

USD 521.45     ® USD 521.00

USD 521.50     ® USD 522.00

USD     0.49    ® USD     0.00

ITL   123478     ® ITL   123500

       6.      You can overwrite the cash concentration amounts for the minimum and maximum balance, and the minimum transfer amount specified in the hierarchy tree, as well as the base amount for an individual cash concentration run.

To do this, choose Amount Definitions and define the cash concentration amounts for the required accounts of the hierarchy tree.

You can choose Display Hierarchy to display the standard cash concentration amounts defined in the hierarchy.

If you wish to specify cash concentration amounts in a currency for which no places after the decimal point are defined, the system may add two zeros to the amount. To avoid this, choose Enter as soon as you have specified the account number. The system then interprets the amount in accordance with the account currency and processes the subsequently entered amounts correctly.

       7.      Choose Execute.

Result

The system displays a log indicating which carryforwards have been created. (Note: The log is set in the print spool. Depending on whether or not the log is to be printed immediately, you must maintain the corresponding values in the user fixed values first).

If errors occur during a run, meaning that individual accounts have not been balanced, then you can balance these again (restart).