Account Locks 

Use

The scope of functions of an account is always determined by the product to which the account is assigned. You use account locks to exclude other features, media and transaction types from this basic scope of functions.

To lock an account completely or for certain transaction types, features and media, there are two options that you use in combination:

·         Setting the account status:

You can set an account either as Active or as Inactive. If you set an account at Inactive, no postings can be made to the account.

 You set the status using the status field on the Basic Data screen.

·         Assignment of defined account locks

To only permit certain business transactions, functions and access media for an account, you can individually lock certain functions. You do this by assigning locks to the account. These locks must be defined in Customizing.

 Example for banks

The features standing order, account balancing and bank statement, the media EFT and T-Online, and the transaction types credit, debit, cash deposit and cash withdrawal/payment are assigned to the product checking account online. You assign the New Opening lock to a new account, and this excludes the transaction types cash payment and debit and also the medium T-Online. After this, all functions of the product can be used on the account, but only the transaction types credit and cash deposit. Access is only possible using the medium EFT. All other accounts assigned to the product remain unaffected.

 Example for In-House Cash Centers

A subsidiary company leaves the group. No more payments can be processed.

You do not have to specify just one lock, but can define several locks at the same time. These can also involve locks for functionalities that are not contained in the product.

Features can be subdivided as follows:

·         Medium

Identifies the medium with which a payment order was initiated.

Examples of this include

-         EFT (electronic funds transfer)

-         T-Online, Internet

-         Document

-         EDIFACT

-         Internal (internally initiated payment order)

·         Feature

This concerns features predefined by SAP, for example, balancing, standing order, bank statement, bank closure, cash concentration.

·         Transaction type

The customer defines transaction types of payment transactions. In the previous or legacy payment transaction system, text keys and text key enhancements are displayed by a neutral transaction (in Germany by DAT). You must maintain these transactions in the payment transaction system and in the SAP system. In the SAP system, attributes that specify the payment transactions are assigned to the transactions. The attributes are predefined by SAP.

To restrict functions for one individual account, you use locking reasons. Like the function group, a locking reason can include entries of media, transaction types and features, and locks the specified functions in the scope of functions of an account.

Other notes

If you select One Lock on the function section, the system displays what effect this lock has.

If you select All Locks, the system displays what effect all locks have.