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Process documentation Creation of Accounts Locate the document in its SAP Library structure

Purpose

The account is the central element of the current account system. The system provides convenient entry options for creating the account master records. Different information is required or already defaulted according to the product to which you have assigned the account to be created.

Prerequisites

The business partner or partners related to the account can already be created before you create the account.

Process Flow

The creation of an account is divided into the following steps:

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       1.      You choose a product for the creation of the account. This controls the main characteristics, such as the screen sequence for the creation of the account, the data to be entered, any standard conditions assigned, and the basic functions that can be used on the account.

       2.      You maintain the account master data, for example, the account number.

       3.      You assign an account holder and, where necessary, other business partners in various roles to the account. You must enter the account holder for all account types (for organizations you also need to specify an authorized drawer). Other assignments such as the bank statement recipient or authorized drawer can be useful for some products. The following are possible scenarios:

¡        The business partner is already created in the correct role.

In this case you can assign the business partner directly.

¡        The business partner is already created, but in a different role.

In this case you need to allocate the correct role to the business partner in partner management before you can make the account assignment. This ensures that all information relevant for the role is maintained in the business partner master record.

¡        The business partner is not yet created.

You need to create the business partner in partner management in the appropriate roles. Alternatively you can create the business partner in a role when you create the account.

The above steps are required for all cases. The following steps may also be useful in some situations and with some products:

       4.      The condition groups for interest calculation, charges and value dates set for the product are already assigned to the account. You have the following options:

¡        If the account corresponds to the standard product, leave these as they are.

¡        To adjust the product for the customer, you can assign other conditions from the pool of standard conditions already created for other products to the customer, or you create an individual condition especially for this customer.

       5.      You can restrict the functions assigned to the account via the product assignment by specifying lock reasons. For more information, see Locking Accounts.

       6.      You define the conditions for amount notice and rollover for deposit products.

       7.      You can assign different limits to the account (for example, overdraft limit, internal and external account limit) that control the extent to which an account can be overdrawn. If you do not assign limits to an account, the system sets the corresponding limit at 0. In this case, the account cannot be overdrawn.

       8.      You also need to specify if checks are to be issued for the account.

       9.      You specify when the account is to be balanced.

   10.      You manage the standing orders here and also the time that bank statements are to be created.

Administration of the direct debit orders is also part of account management.

Result

Once you have completed the steps above and saved your data, the account is created in the system.

 

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