SAP Easy Document Management 

Purpose

The quality of documentation and availability of information are becoming increasingly important. SAP Easy Document Management supports you by letting you use the extensive functions of SAP Easy Document Management without having detailed knowledge of SAP Document Management. You can create public and private folders, which are documents in SAP document management, in hierarchical structures, and then save your files there.

Integration

By using SAP document management you can achieve the following:

·        Linking document management with computer-aided development and production systems prevents redundant data retention and inconsistency, and reduces the effort put into entering data and keeping it up-to-date.

·        The vast amount of information can only become a profit-making production factor if the data is exchanged quickly and safely. You can access your data directly using electronic search tools, or find documents using known parameters. It is also possible to find and display documents (original application files) on the Internet or an intranet.

·        By reducing the access time and the amount of work required for routine activities, significant cost-reduction can be achieved.

·        With Document Distribution, you can distribute documents that are managed using SAP document management manually or automatically depending on the processes you use in your company. By doing this you can ensure that the employees or the external partners responsible get up-to-date document data immediately for information or editing.

·        As well as the exchange of data, new, stricter product liability laws are meaning that the archiving of documents during the life cycle of a product is becoming increasingly significant. The quality of a product encompasses the production process and the whole organizational environment, as well as the product itself. A company that wishes to be certified for quality management (ISO standards 9000 to 9006) can only meet strict quality requirements by using high-performance document management functions.

SAP document management is more than equal to these complex requirements. It does more than just manage, it also coordinates. It allows you to automate the entire life cycle of a document, from document creation to document storage, from access to update. Each document can be accessed immediately from any computer in the network.