Leave Requests: Overview 

Use

This Web Application gives employees an overview of the leave requests they have submitted. Where applicable, they can use it to:

·         Cancel leave requests that have not yet been processed by the approver, or requests that have already been approved.

·         Withdraw a cancellation that has not yet been processed by the approver

The employees can cancel a leave request fully or partially, if they want to shorten a period of leave by a few days, for example. Partial cancellations can only shorten, not lengthen, a period of leave.

The cancellation of the leave request can be submitted to the employee's superior for approval, depending on the workflow template that is used. Employees can check the status of their request.

Prerequisites

·        The appropriate workflow must be set up. You can use the following workflow templates in the standard system:

¡        WS12400005 Cancel Leave Request (with Approval)

¡        WS12400007 Cancel Leave Request (Without Approval)

If you implement the SAP Business Workflow component, you can find more information in SAP Library under Scenarios in Applications ® SAP Business Workflow ® PA Personnel Management: Workflow Scenarios ® Processing and Cancelling Leave Requests.

·        Employees must have an SAP user that is directly linked to their SAP employee master data in the Communication infotype (0105).

Authorizations

The standard SAP System includes a role that contains all of the necessary authorizations.

Features

Deleting leave requests and cancellations that have not yet been processed

When an employee submits or cancels a leave request, a workflow is started.  Employees can use this service to delete leave requests or cancellations that are in the inbox of the approver and that have not yet been approved or rejected. The related work items are deleted in this process.

Canceling leave requests that have already been approved

When an employee cancels an approved leave request, a workflow is started.  The cancellation is automatically routed to the inbox of the approver, who can then either approve or reject it.

If the cancellation is approved, the corresponding absence record is deleted from the SAP database. The employee receives an e-mail to notify him or her whether the cancellation of the leave request was approved or rejected.

Modification Options

The service names are WS12400005 (with approval) and WS12400007 (without approval). All corresponding data is listed under these service names in the Object Navigator (transaction SE80).