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Procedure documentation Assign Document With IT Reference to EE (PA-PA) Locate the document in its SAP Library structure

Procedure

If you want to use the "assign then store with bar code" scenario to process a document with infotype reference for an employee, proceed as follows.

  1. Choose Human resources ® Personnel management ® Administration, and then HR master data ® Maintain.

    2. This takes you to the Maintain HR Master Data screen.

  2. Enter the personnel number.
  3. Select an infotype and choose Change.

    4. This takes you to the entry screen for the infotype you selected.

  4. Choose Extras ® Assign facsimile.

    5. A dialog box is displayed containing a list of document types for the infotype you selected.

  5. Place the cursor on the document type you require and choose Copy.

    6. This takes you to the Assign Facsimile dialog box, which contains information on the current assignment, such as the document type, infotype, and personnel number.

  6. Enter the date of origin and choose Continue.

    7. The Confirm Assignment of Facsimile dialog box is displayed.

  7. Confirm the assignment.

    8. A dialog box is displayed that requires you to enter a bar code ID.

  8. Stick a bar code on the original document, use an optical scanner to read the bar code into the system, and choose Continue.

    9. A message informs you that the bar code has been assigned successfully.

  9. Forward the original document to the scanning department.

Note

The bar code creates the link between the document and the infotype. When the document is scanned into the system, the scanner reads the bar code ID and then assigns the document to a document type and infotype accordingly.

Result

The document is assigned to an employee and provided with a bar code.

 

 

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