Assign Then Store With Bar Code (PA-PA) (SAP Library - Personnel Administration (PA-PA))

Assign Then Store With Bar Code (PA-PA)

Use

SAP recommends that you store employee documents with a bar code. For this reason, the following example illustrates how to assign then store with bar code. However, it is also technically possible to store without a bar code (that is, you can use the "assign then store" scenario).

Activities

When data is assigned then stored with a bar code, the incoming document is received by the appropriate personnel administrator. He or she enters the employee’s personnel number in the Maintain HR Master Data infotype selection screen.

If the document needs to be assigned to an employee with reference to an infotype, the personnel administrator selects the required infotype and then links the document to the employee and infotype by choosing Extras ® Assign facsimile.

Assign document with infotype reference to an employee (PA-PA)

If the document needs to be assigned to an employee without reference to an infotype, the personnel administrator links the document to the employee by choosing Extras ® Assign facsimile.

Assign document without infotype reference to an employee (PA-PA)

The personnel administrator sticks a bar code on the incoming document, and uses an optical scanner to read the bar code into the system. He or she then forwards it to the scanning department. When the employee document is scanned into the system, the system can use the bar code to assign the document to the employee automatically.