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Function documentation Returned Bills of Exchange Locate the document in its SAP Library structure

Use

This function facilitates automatic processing of returned bills of exchange payable. It deals with processing the bills of exchange payable presented to your house banks for payment. Basically, there are two different procedures:

The house bank then processes the bills of exchange per payment advice and debits the account of the payer. When bills of exchange are not to be paid or only partially paid, the house bank informs the bank at which the bill of exchange was presented, or the bank which presented the bill of exchange for payment at the drawee bank.

The drawee informs the house bank of the decision on payment in writing or using DME. The house bank then proceeds as described in the first procedure above.

The new function bills of exchange payable supports the actions necessary for this procedure.

When you make a selection using the DME file, the system imports the payment advice from the bank and checks it against the bill holdings.

Activities

For returned bills of exchange, proceed as follows:

  1. Choose Incomings ® Payments ® Returned Bills of Exchange and the option you require.
  2. You reach the initial screen.

  3. Specify the selection options for:
    1. Selection Using G/L Accts
    2. Selection via DME File.
      1. If you do not specify any details about the G/L accounts, the system will automatically search the existing G/L accounts using the tables in customizing.
      2. To have the program select the bills using the DME file, enter the house bank ID, the input file type, and the name of the UNIX file for inputting the payment advice data.
      3. House bank ID
        Enter the house bank (for example, DB for Deutsche Bank) that provides the DME file.
      4. Input File Type
        Enter the type of file (for example, FRI1) to be read
  4. Choose This graphic is explained in the accompanying text to run the procedure.
    The system displays the screen Bills of Exchange List for Account Selection.
  5. Select the bills of exchange for further processing and enter in the field DC (decline code) the reason for refusing to pay the other bills of exchange.

    Example

    Examples of bill of exchange refusal:

    DC

    Refusal Text

    13

    Bill of exchange payable does not exist

    75

    Bill of exchange renewal applied for

    90

    Partial payment

     

  6. Execute the program.
    The system displays the screen Specifications for Returned Bills of Exchange.
    1. Post the returned bills of exchange here.
    2. Create a list of the bills of exchange sorted by bank, account due date, and document number.
    3. Generate the DME output file to transmit the bills of exchange to the bank.
    4. Arrange to have a SAPScript letter created and sent to the bank.
  7. Execute the program.
    The system displays the window Process Returned Bills of Exchange.
  8. Enter the target computer for executing the job.

  9. Confirm your entries.

 

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