Processing Assignments 

Use

You assign credit memos, credit memo requests, and payments to open invoices to prepare the clearing of these invoices. You can create, change, and delete the assignments using the following transactions:

 

Transaction Code	Short Description	Component
FB02	Change Document	FI
FB03	Display Document	FI
VA01	Create Sales Order	SD
VA02	Change Sales Order	SD
VA03	Display Sales Order	SD

 

Prerequisites

To assign credit memo requests, you must have fulfilled the following prerequisites:

When creating a credit memo request, the function key Assign Credit Memos is visible. If this is not the case, proceed as follows:

       1.      Choose Tools ® ABAP Workbench ®Development ® User Interface ® Menu Painter.

       2.      Enter the program name SAPMV45B and status K.

       3.      To activate this status, choose User Interface ®Activate.

You cannot transport the activation of the status. Therefore, activate the status separately in your development, test, and production system.

Procedure

Access Subsequent Activities

1.      You are in one of the above transactions.        2.      Call up the processing of the assignments: ¡        In transactions FB02 and FB03, you can access this via the additional component Assign Credit Memo. ¡        If you process a credit memo request with transactions VA01, VA02, and VA03, at header level you access processing via the function key Assign Credit Memo.        3.      The screen is split into three areas: ¡        In the upper area, you see the current credit memo, credit memo request, or payment. ¡        In the middle area, you see the open invoices for the customer's account. ¡        In the lower area, you see the invoices assigned.

 

Create Assignment

       4.      Select one or more open invoices and choose Assign.

       5.      On the lower part of the screen, enter the amount to be assigned and the reason code for each invoice.

       6.      To save the assignment, choose Copy.

Delete Assignment

       4.      To delete the assignment for an invoice, select the invoice in the lower area and choose Reset.

       5.      To save the reset, choose Copy.

Once the credit memo or payment has been transferred, you can no longer delete the assignment.

Change Assignment to Customer

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       4.      To assign the document to a different customer, select the open invoices for this customer via Select Open Items.

Result

If you have created an assignment, the system has saved this as a technical payment advice note.

If you have changed an assignment, the system has the old payment advice note and created a new one.

Example

You split a credit memo for EUR 100 over two open invoices for a customer account:

 

Invoice	Invoice Amount	Credit Memo Amount Assigned
Invoice 1	500	40
Invoice 2	1000	60