Implementing GB e-Filing: Releases 31I - 5.00 (SAP Library

Implementing GB e-Filing: Releases 31I - 5.00

Purpose

You must perform specific customising to run e-Filing for Great Britain on your SAP system. An overview of these customising steps is given below.

e-Filing uses a large number of tables to derive information. Even though these tables are customisable, the settings that SAP delivers are foreseen to be sufficient for most purposes. The tables that you would need to customise have been included in the e-Filing - Great Britain Implementation Guide (IMG).

See Process Flow for more details on the e-Filing IMG.

Note

Completing IMG configuration is only one part of the implementation process for e-Filing GB. You must also install the SAP Business Connector (SAP BC) as your Middleware. You require SAP BC to communicate electronically between your SAP system and the Government Gateway.

See e-Filing GB Middleware: SAP Business Connector for more information on installing SAP BC.

Prerequisites

You must have previously registered, enroled and activated your Inland Revenue PAYE Online for Employers – Internet service.

See: Activating your PAYE Online for Employers Service

Caution

Before implementing the e-Filing component in your SAP system, you must determine how your e-Filing processing is to be controlled. You must ensure that authorisations are assigned to the relevant transactions so that sensitive information is protected.

See Result, for more details.

Process Flow

In the SAP Reference IMG, go to the e-Filing - Great Britain section, located under:

Personnel Management ® Personnel Administration ® Payroll Data ® e-Filing - Great Britain.

This graphic is explained in the accompanying text

The e-Filing Great Britain IMG contains six configuration steps you must carry out:

1. Maintaining the constants used by the e-Filing functionality

In this step, you maintain constants for controlling the e-Filing process.

2. Maintaining the text objects used in e-Filing to send e-mails

Here, you maintain the standard message body text that will appear on every mail for Process Administrators and Personnel Administrators. This mail informs the responsible administrator that there are new e-Filing work items to be processed.

3. Determining the Form Update Method

In this step, you configure the feature P08UP which controls the infotype update process.

Note

Feature P08UP is used to determine if the data contained on an incoming form is updated directly to the infotype or whether this form data must first be checked by a Personnel Administrator before the infotype record is updated.

4. Setting up a listening port from which your SAP system can communicate with your SAP BC middleware

To enable your SAP server to issue remote function calls (RFCs) to the SAP Business Connector, you must define an RFC destination on your SAP server.

5. Creating the two number ranges HRB2A and HRGBEFIB2A.

e-Filing functionality is controlled by the B2A Manager, which treats each step within e-Filing as one unique process.

In this step, you assign a unique ID to each of the processes started within the B2A Manager and define number ranges.

6. Saving the UserID and Password that the Government Gateway has provided to a secure location within your SAP system

In this step, you set up the values for the User ID and Password per tax district number and indicator that were given to you by the Government Gateway in order to use the Inland Revenue PAYE services.

InfoCube documentation

Implementing Optional Customer Enhancements

Three Business Add-Ins (BAdIs) are also provided in the e-Filing - Great Britain IMG. The first two allow you to set up customer-specific checks before an infotype update, and a third enables you to implement an employee matching BAdI that is called in the matching routine after all standard matching techniques have been exhausted.

Result

Following successful configuration of your SAP system, you are now able to run the e-Filing for Great Britain component.

Note

This component incorporates two new transactions and a new authorisation object:

· Business to Authority Manager (transaction PB2A)

· Update Manager (transaction HREFI_UPDATE)

· SAP Office Workplace (transaction SBWP; authorisation to read e-mails)

You must also add authorisations for the above transactions and object, to the profiles of the appropriate users in your organisation.