Discussions 

Use

Using discussions, you can exchange posts about documents and folders with other users as well as participate in and create discussions.

Prerequisites

To create discussions for documents and folders, the documents and folders must exist in the portal.

Access to Discussions

You access the discussion on a document or folder through the Details dialog for the resource in question. To launch the Details dialog, you choose Details in the context menu for the resource.
Depending on the settings that your system administrator has made, discussions may only be available at the folder level.

Discussions of this type are also available on the portal homepage and in rooms.

Structure of a Discussion

A discussion has a hierarchical structure. This comprises the following levels:

●     Discussion topic (one or more)

●     Posts on the discussion topic

●     Replies to posts

Features

Topic List

The topic list provides an overview of the discussion topics. In the topic list, the following editing functions are available:

●     Editing the discussion

○     Jump to the list of posts for the discussion topic (by clicking the topic name)

○     Create new discussion topics
You enter the subject and a description of the discussion topic. The subject appears in the topic list.

○     Add the discussion to your favorites on the portal homepage (by pushbutton)

○     Subscribe to the discussion to be notified about new or deleted topics or posts (by pushbutton).

●     Delete all topics (including posts)

○     As a participant, you can only delete your own discussions for which no posts exist yet.

As a moderator, you require write permission for the folder or document that the discussion is linked to in order to delete the discussion or the Collaboration service permission. Write permission is assigned automatically when you create the discussion.

Post list

To call up the posts for a discussion topic, click the topic name in the topic list. You can display the posts for a discussion topic or enter your own posts.

The following editing functions are available on the page of the posts for the discussion topic:

●     Entering new posts on the discussion topic

●     Entering replies to posts

●     Sending the discussion, a post, or a reply by e-mail
The document that the discussion is linked to is sent either as a link or as an e-mail attachment. Folders are sent only as links.

●     Subscribing to a discussion, a post, or a reply to be notified of changes.
If you have subscribed to a discussion, you can choose the same menu item to edit the required subscriptions. You can manage your subscriptions in the Subscription iView.

●     Deleting the discussion, the post, or the reply

○     As a participant, you can delete only your own discussions, posts, or replies that no one has responded to yet.

○     As a moderator, you require write permission for the folder or document that the discussion is linked to in order to delete the discussion or the Collaboration service permission. Write permission is assigned automatically when you create the discussion.