Logistics Invoice Verification (MM-IV-LIV) 

Purpose

Logistics Invoice Verification is a part of Materials Management (MM). It is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.

Integration

Logistics Invoice Verification is closely integrated with the components Financial Accounting (FI) and Controlling (CO). It passes on the relevant information about payments or invoice analyses to these components.

Logistics Invoice Verification is also connected to Empties Management. If Empties Management has been activated, you can track movements and stocks of reusable packaging.

Features

In Materials Management, Logistics Invoice Verification has the following features:

·        It completes the material procurement process, which started with the purchase requisition and resulted in a goods receipt.

·        It allows invoices that do not originate in materials procurement (such as services, expenses, course costs) to be processed.

·        It allows credit memos to be processed, either as invoice reversals or return deliveries.

An invoice can be processed in Logistics Invoice Verification in various ways:

·        Invoice Verification Online

You receive an invoice and enter the information contained in it in the system, comparing the data (such as quantities and values) suggested by the system with that in the invoice and making any necessary corrections. You then post the invoice. In the SAP system, a distinction is made between the following types of invoices:

¡        Invoices with purchase order reference

All the items in a purchase order can be settled. With purchase-order-based Invoice Verification, all the items of a purchase order can be settled together, regardless of whether an item has been received in several partial deliveries.

¡        Invoices with goods receipt reference

Each goods receipt is settled separately.

¡        Invoices without purchase order reference

Invoices can be posted directly to G/L accounts or material accounts.

·        Document Parking

You receive an invoice, enter the data in the system, and save the invoice document. The system does not make any postings. You can change this parked document. When you have finished changing the document, you can post the parked document.

·        Invoice Verification in the Background

You receive an invoice, only enter the total amount of the invoice and match the invoice up with another system document. The system then checks the invoice in the background. If no errors occur, the system also posts the invoice in the background. If errors do occur, the system saves the invoice and you then have to process it in a separate step.

·        Automatic Settlements

¡        Evaluated Receipt Settlement (ERS)

Here, you do not receive any invoices from your vendors, but post them yourself based on information contained in purchase orders and goods receipts.

¡        Consignment and Pipeline Settlement

You are not expecting a vendor invoice, instead you settle posted withdrawals yourself and send the vendor a statement of the settlement.

¡        Invoicing plan

You do not wait for the vendor invoice for goods supplied or services performed every time. Instead you create invoices based on the dates scheduled in the purchase order and these trigger the payment to the vendor.

¡        Revaluation

You determine difference values based on retroactively valid price changes and create the associated settlement documents. You send these documents to the vendor.

·        Invoices Received via EDI

The invoice information is transmitted to the SAP system using electronic data interchange and the system tries to post the invoice automatically. If errors occur, you have to process the invoice manually.

When you post an incoming invoice, the system displays invoice document numbers generated in Materials Management, and the document number of the accounting document in Financial Accounting, and also the number of the invoice reduction document.

See also:

Transaction Codes in Logistics Invoice Verification (MM-IV)