Selecting Employees 

Use

You specify the employees to whom you want to assign authorization to use Employee Self-Service. If you do not want to allow all employees to use ESS, you can select a specific department or employees assigned to a specific employee group.

When starting a pilot project, you are advised to select a small number of employees first before applying the project to your entire enterprise.

You can also exclude specific employee groups, such as inactive employees or retirees.

Prerequisites

You are in the Set Up and Maintain ESS Users (Start) screen in transaction HRUSER.

Selecting Employees by Organizational Assignment

If necessary, you can first restrict the group of relevant employees using the organizational assignment criterion.

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       1.      Choose Preselect employees using org. assignment in the User/authorization assignment group box.

The Choose Personnel Numbers Using Organizational Assignment screen appears.

       2.      Enter the relevant search criteria, and choose Execute.

The Choose Personnel Numbers Using Employee Master screen appears. Now you can use the employee master data to choose the employees that you want from the preselected employees.

Selecting Employees by Employee Master Data

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       1.      If you have not preselected the employees by organizational assignment, choose Select employees using employee master in the User/Authorization Assignment group box.

The Choose Personnel Numbers using Employee Masterscreen appears.

       2.      Enter the relevant search criteria.

The decision on whether you want to select All employees, Employees with users, or Employees without users depends on the employees to whom you want to assign authorization for Employee Self-Service applications:

○     If there are employees who are already linked to a user, you can use these users and only have to assign the role to them. Choose Employees with users.

○     To maintain authorization for employees that are not assigned to a user, choose Employees without users.

○     Alternatively, you can choose All Employees.

       3.      Choose Execute.

Result

You have selected a group of employees for whom you can now maintain ESS users. You can now create users, assign users, and assign roles.