Updating Incoming Payments in Promises to Pay 

If you post an incoming payment for an invoice with a promise to pay (clearing with or without the creation of residual items, partial payment), the information on the incoming payment is updated in the promise to pay. The prerequisite is that the promise to pay has not yet been confirmed and the value of the amount paid in the promise to pay does not correspond to the amount promised. Payments are also updated in the promise to pay if their promised for date is in the past.

The incoming payment affects the following attributes:

·        Amount Paid:

The amount paid increases by the amount of the payment. If the currencies of the payment and promise to pay are not the same, the payment amount is translated to the currency of the promise to pay.

·        Last Payment:

The payment updates this attribute if the date of the payment is later than all previous payment data.

·        State:

For the standard valuation, the system calculates a period within which the payment should be made. It calculates this from the tolerance days specified in the system and the promised for date.  If the payment is made within this period, the promise to pay is evaluated during the payment receipt.

¡        If the total of all amounts paid corresponds to the amount promised, the promise to pay is evaluated with Kept.

¡        If the total of all amounts paid is lower than the amount promised, the promise to pay is evaluated with Partially Kept.

If the payment is not made within the period, no evaluation is carried out initially. The evaluation is then carried out by the program for automatic evaluation of promises to pay.

For more information on the evaluation, see Evaluating Promises to Pay.