Entering Incoming Postdated Checks 
Use
In Thailand, when you enter a postdated check in Accounts Receivable (FI-AR), you follow the
standard procedure and, in addition, you assign the check to the correct business place. The system also prints out a transaction record.
Prerequisites
You have already
entered a customer invoice and have now received a postdated check by means of payment.
Procedure
In the Thailand menu, choose Transactions Posting ®
Check Received Entry.
Enter the header data as required, including:
- Branch Number:
Enter the business place.
- Transaction to Be Processed
: Select Incoming Payment.
- In the First Line Item group box, enter data as required, including:
- PstKy
(Posting key): Enter a posting key to debit the check to a special G/L account for checks. In the standard system, you use posting key 09.
- Account:
Enter the customer that sent the check.
- Sp. G/L
(Special G/L indicator): Enter a special G/L indicator for checks receivable. In the standard system, you use indicator W (bills of exchange receivable).
- Choose
.
The Bill of Exchange Portfolio Entry dialog box appears.
- Enter the
check portfolio and choose .
The Bill of Exchange Payment: Add Customer Item screen appears.
In the Item 1 group box, enter data as required, including:
- Amount:
The amount stated on the check.
- In the Bill of Exchange Details group box, enter data as required, including:
- Due On:
Enter the check's due date.
- Ext. No.
(External Number): Enter the number that is printed or written on the check.
- Bank/Acct No:
Enter the bank and account number that the check draws on.
- Choose Choose Open Items.
The Bill of Exchange Payment: Select Open Items screen appears.
- Enter data as required, so that you can find the customer invoice that the check is for.
- Choose Process Open Items.
- Activate the invoice that the check is for.
- Choose Document ®
Simulate.
- Make sure that the line items are correct and save the check.
The Print dialog box appears.
- Assuming you want to print the transaction record, enter data as required and choose
Print. If you want to print it out later, choose Cancel, but note that this does not cancel the posting of the transaction.
Result
The system:
- Creates an accounting document for the check
- Prints out the transaction record
When the check's due date arrives, you can
present the check to your bank for clearing.