Termination Workbench 

Purpose

This component helps in terminating an employee from the payroll.

The Termination Workbench computes the various types of payments due to, or payable by the employee at the time of termination. For example, Gratuity, Superannuation, Leave Encashment or any pending Reimbursable allowances.

The termination of employment may be due to the:

·        Resignation of an employee

·        Retirement of an employee

·        Voluntary retirement or premature retirement by an employee

For information on setting up the Termination Workbench functionality in the SAP system, refer to the IMG under Payroll India ® Termination Workbench.

Integration

1.       Contract Elements infotype (0016) – Where you maintain the details of the employment contract, between the company and the employee. Termination Workbench determines the notice period for termination using this infotype.

2.       Date Specificationsinfotype (0041) – Where you maintain the date of Normal Retirement of the employee. Termination Workbench computes the relief on Voluntary Retirement Service benefit for the employee using the data maintained in this infotype.

3.       Personal IDsinfotype (0185) – Termination Workbench obtains the Gratuity and Superannuation Trust details for the employee from the infotype.

4.       Additional Paymentsinfotype (0015) – After the transaction is complete, Termination Workbench updates the payment records in the Additional Payments infotype (0015). The updated amounts are disbursed to the employee through the payroll run, along with other components of the salary.

5.       Actions infotype (0000) – When an employee is terminated using the Termination Workbench, the Termination Workbench delimits the employee in the Actions infotype (0000).

Features

The Termination Workbench comprises of the following processes:

·        Termination transaction (PC00_M40_TERM)- Using this transaction you can specify the details of employee Gratuity, Superannuation, Leave Encashment, Voluntary Retirement Services and Reimbursable Allowances.

The transaction reads the relevant infotypes and determines the amounts payable to the employee. For example, amounts payable as Gratuity, Superannuation, Notice Pay and Leave Encashment. You can modify these amounts using the transaction. When you execute the transaction, it updates the relevant wage types in the Additional Payments infotype (0015). This transaction also creates a batch session for delimiting the infotype records.

·        Batch Input Monitoring transaction (SM35) – Using this transaction, you can execute the batch session created by the Termination transaction (PC00_M40_TERM). Upon execution, the batch session delimits the infotypes configured for delimiting, in the infogroup.

For more information on configuring the infogroup, refer to the IMG under Payroll India ® Termination Workbench ® Define Infogroups.

The batch session also delimits the employee in the Actions infotype (0000). You can set the Return Action Type for Termination Workbench feature (40TRM) for the Action Type to be defaulted in Actions infotype (0000) when the infotype record gets delimited. You can do this in the IMG under Payroll India ® Termination ® Create reasons for Personnel Actions.

·        Payroll – when you execute the payroll for the period in which the employee was terminated, the payroll processes the amounts payable at the time of termination. For example, Notice Pay, Gratuity, Superannuation and Leave Encashment. The payroll also calculates the applicable exemptions.

See also:

Termination Workbench Definition

Termination Workbench Computations