Business Event Billing 

Use

The Billing Business Events interface lets you bill attendance fees from Training and Event Management to Sales and Distribution (SD). Data is transferred synchronously. No IDOCs are sent.

Integration

Functions in Training and Event Management

·         Transfer card data to SD system if you use payment cards for billing

·         Authorize payment card if check is passed successfully

·         Determine the attendees to be billed for an event

·         Transfer payroll data to the SD system

·         Create a reference document for billing

·         Compare document, i.e. checking billing

·         Report on completed billing

·         Check whether billing has been canceled

·         Cancel billing documents

·         Create credit memos

·         Cancel credit memos

Functions in Sales and Distribution

·         Check card if payment cards are used in billing

·         Check completeness of billing data transferred from Training and Event Management

·         Bill attendance fees

·         Transmit document information for document comparison with Training and Event Management

Data Flow

Payment card check:

·         If payment cards are used in billing, the payment card data is stored during fee assignment (Book Attendance function using the Book/Payment Info function) in Training and Event Management. This data is transferred to Sales and Distribution, where a plausibility check is performed on the data. The result of this check is transferred to Training and Event Management. This data transfer takes place using synchronous communication. If the check validates the card, the card can be authorized in Sales and Distribution.

Perform billing:

·         In Training and Event Management, the report RHFAKT00 determines what attendees are to be billed. The settlement data is transferred to Sales and Distribution where a completeness check is performed. This data transfer is realized using synchronous communication.

·         In Training and Event Management, if there is a positive check result, a reference document is created and the settlement data is transferred to Sales and Distribution, via synchronous communication.

·         In Sales and Distribution, billing is performed for the transferred attendees.

·         In Sales and Distribution, a document comparison is performed, in which the reference number is transmitted to Sales and Distribution. Document information is sent back to Training and Event Management from Sales and Distribution (via synchronous communication).

Cancel billing document:

Prerequisites

• The sales organization data must be distributed, i.e. sales organization, distribution channel, and division.
• The customer distribution model must be maintained. When you are specifying the object method, you must define the HR system as the sending system and the SD system as the receiving system.

You must make the following entries using the Maintain Method function in the SAP Customizing Implementation Guide (IMG) under SAP Web Application Server ® Application Link Enabling (ALE) ® Modelling and Implementing Business Processes ® Maintain Distribution Model and Distribute Views:

CLIENT: HR System

SERVER: SD System

OBJECT: PaymentCardServices

OBJECT TYPE: BUS6016

METHOD: Checknumber

OBJECT: ItCustBillingDoc

OBJECT TYPE: VBRK

METHOD: CreateMultiple

OBJECT: ItCustBillingDoc

OBJECT TYPE: VBRK

METHOD: GetList

OBJECT: ItCustBillingDoc

OBJECT TYPE: VBRK

METHOD: Cancel

For more information on the ALE business process Set Business Event Billing, see the SAP Customizing Implementation Guide (IMG) under SAP Web Application Server ® Application Link Enabling (ALE) ® Modelling and Implementing Business Processes ® Predefined ALE Business Processes ® Human Resources ® HR <-> LO ® Set Business Event Billing.

See also:

Business Process Flow of Billing Business Events