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Component documentation HR Forms Workplace (PY-XX-HF) Locate the document in its SAP Library structure

Purpose

A form often functions as an enterprise's business card, which means it requires an attractive graphical design. The HR Forms Workplace (which will be called the Forms Workplace from now on) enables you to create flexible reports with an attractive layout for HR master data, payroll results, and time evaluation data. It is therefore a central Human Resources tool that enables you to select data from various sources in a uniform manner. You can then design, create, check, print, send, or archive the form using graphics tools (Form Builder or SAP Smart Forms).

Recommendation

You can access information on the tools' development status and supported countries in the SAP Service Marketplace by choosing service.sap.com/hrpay ® Media Center.

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Implementation Information

We continually enhance and supplement the data (tables and fields) available in the SAP Standard, which you can select in the Forms Workplace and then print. This includes all the data that belongs to the remuneration statement and the time statement. Customer enhancements (such as infotypes) are possible at any time.

Scope of Functions

·        You can execute standard reporting on data that can originate from different sources within Human Resources. Data from the different application components is available for data selection using the Forms Workplace.

·        You can standardize the appearance of all HR forms.

·        The data selection is intuitive and user-friendly. The tool has a graphical interface that provides you with an overview of data to be selected. The data is organized and presented in the Forms Workplace according to business, not technical criteria. You no longer require detailed technical knowledge of table fields containing information to be printed because the Forms Workplace provides you with all the information you need in a directory. You select and retrieve data just once at a central point within the system, irrespective of the form to be printed later.

·        You can make changes to the layout without changing the data selection because data selection and form design do not occur at the same time.

¡        Data is not selected with the Forms Workplace at the same time as forms are designed with a graphical tool. This means you can adjust and enhance forms at any time. It also means you do not have to design forms at the same time as data selection.

¡        You can also carry out changes to the layout without any detailed technical knowledge.

·        The graphics tools, which are integrated with the Forms Workplace, enable you to create modern form designs. For example, you can use different formats (styles, fonts, font sizes, paragraph formats, character formats, lines, borders, and so on) or graphical elements (such as company logos) to design your forms.

·        You can ensure that the evaluation data is consistent and complete using the extensive checks available in the Forms Workplace.

·        You can trigger integrated form printing in the Forms Workplace.

Integration

The Forms Workplace is efficiently integrated with the workflow and error handling of the Structure linkprocess model. When you customize and create the form, the system generates a report per HR form, which can be integrated in the workflow of theStructure linkHR Process Workbench.

 

 

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