W-4 Withholding Information in the Internet (PA-PA-US) 

Use

In this Internet Application Component (IAC), employees take responsibility for keeping their W-4 withholding information current. They can create, change and display the information they would normally include on Form W-4 (Employee's Withholding Allowance Certificate) and on state-specific W-4 forms. This information is used to withhold the correct amount from the employee's salary for tax purposes. This both reduces the administration necessary in the Human Resources department for entering withholding data into the system and empowers employees to quickly and easily check and change their withholding information when necessary.

When employees change their data in this IAC, the old status is not lost. Instead, a historical record is created. 

Type of Internet Application Component

Intranet - Employee Self-Service (ESS)

For more information on Internet Application Components, see SAP Internet Application Components.

Prerequisites

An employee must have an SAP user that is directly linked to their employee master data in the SAP system, via the Communication infotype (0105).

Authorizations

SAP delivers a standard activity group that contains all the necessary authorizations. For more information, see Employee Self-Service (ESS).

Standard Settings

To set up the ESS users, you have to make various settings in Customizing.  For further details, see Customizing Personnel Management ® Employee Self-Service.

Features

In this scenario, the fields are reduced to their essentials, so that employees who have no knowledge of the SAP System can change their details.

This Internet Application Component is based on Infotype 0210 (Withh. Info. W4/W5 US), which stores tax information from both Form W-4 and Form W-5 (Earned Income Credit Advance Payment Certificate). However, it is not possible to display or change W-5 information with this IAC.

When employees change their withholding information with this scenario, they are required to check a box certifying, under penalty of perjury, that they are entitled to the allowances they are claiming and that the information they are supplying is correct.

Service Name

The service name of this IAC is PZ10. You can find all the relevant data under the service name in the SAP@WebStudio.

SAP Development Objects

The following SAP development objects are used:

·        Development class: PB10

·        Transaction: PZ10

·        Function group: EHU2

·        BAPIs:

-         EmployeeW4W5InfoUS.Create

-         EmployeeW4W5InfoUS.Change

-         EmployeeW4W5InfoUS.Delete

-         EmployeeW4W5InfoUS.GetList

-         EmployeeW4W5InfoUS.GetDetailedList

-         EmployeeUS.Enqueue

-         EmployeeUS.Dequeue