Quota Corrections Infotype (2013) 

Definition

You use this infotype to change absence entitlements that are generated by time evaluation.

Use

Time evaluation can generate and update records from the Absence Quotas infotype (2006) automatically. In the time evaluation run, absence entitlements are first created and saved in a table. The entitlements are referred to as accrual entitlements. The accrual entitlements are transferred to the Absence Quotas infotype (2006) on the date specified in the system settings. They are then available in the infotype as a deductible absence quota.

You can use the Quota Corrections infotype (2013) to influence how these accrual entitlements are generated and transferred:

·        You can increase, decrease, or replace an accrual entitlement (set to a fixed value).

·        You can make the accrual entitlements available for deduction immediately in the Absence Quotas infotype (2006).

An employee has joined your company from another company. His or her contract has guaranteed a one-off entitlement of ten days of leave when the employee joins your company. You therefore want to increase the employee’s leave quota by 10 days. You want the entitlement to be immediately available in the Absence Quotas infotype (2006) so that the employee can take the ten days of leave.

Structure

You can only use the infotype to change absence quotas that are accrued in time evaluation. The changes are taken into account the next time that time evaluation is run. Time evaluation carries out a recalculation starting on the day for which you have entered the quota correction.

You can view the results of the quota correction in the Quota Overview (transaction PT50). You can create infotype records directly from the quota overview.

Transfer time

The Absence Quotas infotype (2006) does not take account of quota corrections immediately. The infotype is updated at a specific transfer time that is determined in Customizing.

If you want to make the corrected accrual entitlements available directly in the Absence Quotas infotype (2006), you can also immediately transfer the accrual entitlements accumulated in time evaluation and the quota number specified in the infotype. You do this by setting the Transfer field to Transfer collected entitlement immediately. 

An employee is leaving the company and wants to use the remainder of all his or her absence quotas that have not yet been transferred.

Replace and increase

In the case of automatic accrual, time evaluation can either replace or increase the existing accrual entitlements in the Absence Quotas infotype (2006). You will generally want to use the Quota Corrections infotype (2013) to change only accrual entitlements that are increased by time evaluation.

If the accrual entitlement is replaced by the quota correction, you can only choose the Transfer collected entitlement immediately function for quotas that are to be replaced. If the entitlement were not transferred immediately, time evaluation would overwrite the correction immediately.

If an accrual entitlement is replaced by the quota correction, you can only enter one record for each day. This is because a second quota correction would overwrite the first one, thereby making it void.

Notes for system administrators:

Automatic Accrual of Absence Quotasfunction.

To check whether a quota is replaced or increased, choose the Customizing step:
Personnel Time Management ® Time Data Recording and Administration ® Managing Time Accounts Using Attendance/Absence Quotas ® Calculating Absence Entitlements ® Automatic Accrual of Absence Quotas ® Permit Generation of Quotas in Time Evaluation.