Calculating Overtime in Time Evaluation 
Calculating Overtime in Time Evaluation
Use
When breaks have been evaluated, the actual employee attendance times are available for processing. The planned working times and overtime can be determined from these times.
Features
Overtime is assigned processing type M, planned working times processing type S. Specific wage types for planned working time and overtime can then be selected on the basis of the processing type.
Processing Type |
Wage types |
M |
Overtime wage types |
S |
Hourly wage earners: Wage types for hourly pay |
|
Salaried employees: Table T510S generally does not contain rules for selection of wage types for planned working time. |
Procedure for calculating overtime
Overtime can be determined in three different ways:
The function P2005 imports the overtime data (number of hours or clock times) from the Overtime infotype. They are written directly to TIP and assigned processing type M.
Overtime entered as clock times may delimit existing TIP time pairs. Overtime entered in hours is appended.
In the standard system, function P2005 is active only in schema TM01 - Time evaluation for exceptions to the work schedule.
If you use time recording terminals, you should not enter overtime in infotype 2005.
When using this method to determine overtime, the times outside of the planned working time framework are recognized as overtime. This procedure can be used only if time data is entered as clock times.
Overtime can also be determined from the actual number of attendance hours. Any hours that exceed a set number of attendance hours within a certain time period are assigned processing type M.
This period can be one day, one week or any other period of your choice. You can use constants in table T511K (Payroll Constants), the planned working hours in the daily work schedule and so on as comparison values.
Overtime approval
Another factor which must be taken into account when determining overtime is the overtime approval. Here, the system checks if the employee is permitted to work overtime, and if yes, determines the number of hours permitted. This check is performed only if an overtime approval is required.
The following approval procedures can be used:
In the case of standard overtime approval, employees do not require a special approval for overtime work. Standard overtime approval can be granted on the basis of the following factors:
Overtime approvals can be allocated to individual employees using the
Attendance Quotas infotype (2007).The function GOT compares the attendance quotas from infotype 2007 with the time pairs in table TIP.
Which overtime hours are remunerated (paid and/or compensated) can also depend on the total number of hours within a certain period.
An employee has worked 24 hours of overtime in a particular month. According to the employment contract, he or she is paid only for overtime that exceeds 10 hours. All hours over 20 are credited to the following month.
The employee therefore receives payment for 10 overtime hours, and 4 attendance hours are credited to his or her next month’s time account.
This final evaluation of overtime can only be performed at the end of time evaluation during balance formation.
For more information on the different procedures for determining overtime and forming balances, see the sections Processing time data
For more information on compensating overtime (forming time quotas, selecting time wage types), see the section entitled Compensate overtime in the Implementation Guide.