Performing Maintenance Activities 

Use

The SAP system includes special functions that enable you to maintain the user management function for Employee Self-Service (ESS) periodically. You should regularly check the system for inconsistencies.

Checking Inactive Employees with Users

These are employees who have retired or left the company, and still have a user. You delimit their user assignment to keep a historical record of the assignment in the system.

...

       1.      Select the required employees. For more information, see Selecting Employees.

The Set Up and Maintain ESS Users (Overview) screen appears.

       2.      In the Employees with inconsistencies group box, choose Inactive employees with users using the Overview icon.

The Delimit User Assignments for Inactive Persons screen appears.

       3.      Select a user, and choose Delimit.

Deleting Users

You can delete users that are no longer required.

...

       1.      On the Set Up and Maintain ESS Users (Overview) screen, choose Delete ESS Users in the Correction group box.

The Delete ESS Users (Selection) screen appears.

       2.      Enter the name of the user you want to delete, and choose Execute.

The Delete ESS Users (Overview) screen appears.

       3.      Select the user you want to delete, and choose Delete user (online).

The user is deleted from the list.

You can only delete ESS users that are connected to the ESSUSER user group.

Creating Users (Workflow WS01000036)

When a new employee is hired, the system administrator receives a work item requesting a new user with the appropriate authorizations. The transaction HRUSER and the data on the new employee are called automatically.

At the same time, the new employee receives a work item requesting that he or she enter his or her personal data using ESS services.