Telephone Directory (Report RPLTEL00) (SAP Library - Reports in Personnel Administration)

Telephone Directory (Report RPLTEL00)

Use

This report allows you to create lists of employee telephone numbers:

internal lists
external lists

Prerequisites

To be able to use the whole range of functions provided in this report, you must ensure that communications data is recorded in the following infotypes:

Addresses (0006)

Internal Data (0032)

Communication (0105)

Features

Selection

Under Key date, specify whether the communications data from today is to be evaluated, or whether another key date is to be used.

Specify the employees to be evaluated under Selection. You can specify a range of personnel numbers in the Personnel number field. You can also make an entry in the Employment status field, which will determine which employment status is to be evaluated in the report.

You can define additional Selection criteria and Output options under Additional data.

The fields Communications numbers and Postal code are available under Selection criteria. You can specify the type of connection (such as fax number, telephone number or mobile telephone number) in the Communications numbers field. You can limit the selection of external employee numbers by making an entry in the Postal code field.

Under Output options, select which kind of connection the system is to evaluate:

External connections

You can further restrict an evaluation of external connections by making entries under Selection criteria. The system evaluates all telephone numbers stored in the Addresses infotype (0006).

Extensions

The system evaluates all telephone numbers stored in the Internal Control infotype (0032).

Internal communications

The system evaluates all connections stored in the Internal Control (0032) and Communication (0105) infotypes.

Only known telephone numbers

The system evaluates all telephone numbers stored in the Addresses (0006) and Internal Control (0105) infotypes. If you have selected Internal communications, the system ignores a flag set in the Only known telephone numbers field.

With personnel number

The personnel numbers of employees are also displayed in the list that is created.

With address

The addresses of employees are also displayed in the list that is created.

internal addresses

If you select either Extensions or Internal communications, the internal addresses (office numbers) of employees are also displayed in the list.

external addresses

If you select External connections, the external addresses of employees are also displayed in the list.

As a directory

If you select this option, the system automatically sorts the list according to the last names of the employees. The list is formatted in separate pages, which you can insert into a standard telephone book.

If you want the results to be in the form of a directory, you can not use the Sort search help.

Output

The results of the report are displayed in a list, in accordance with your own selection criteria.

Activities

You can display more information on lines with there is an > displayed at the end of the line. Select the line, and choose Choose.

If you want to print the list, choose Print.

This takes you to the Print Screen List screen. Enter the desired print format, and choose Continue.

If you want to search within the list for a certain name or parts of names, choose Find string.

This takes you to the Find dialog box. Enter the desired character string in the Find field, and choose Find. The results of your search are displayed in a new dialog box.