The Approving an Individual Basic Pay Increase workflow is obsolete. Therefore, it is no longer supported by SAP as of Release 4.5A.
The Approving an Individual Basic Pay Increase process can be regarded as an example of how workflow technology reflects and facilitates core HR procedures.
The following example illustrates how workflow is performed in a single-level approval procedure.
The following persons are all involved in the workflow at various stages:
● The employee’s disciplinary superior as the instance responsible for making the request
● The head of the organizational unit as the instance responsible for approving the request
● The personnel administrator as the instance responsible for checking the request
As the person responsible for making the request, the employee’s superior retrieves a request form from his or her local PC. The superior enters the name of the employee whose pay should be increased in this form. During the remainder of the procedure, the form accesses the system directly. Using the employee’s name, the employee’s current basic pay is taken from infotype 0008 Basic Pay and presented to the superior on the form for further processing. To increase the current basic pay, the superior can change existing wage types or create new ones. The superior can then write a note to justify the request.
By choosing Send, the request is forwarded to the head of the organizational unit. Sending the request triggers workflow automatically.
As the instance responsible for issuing approval, the head of the organizational unit receives a work item in his or her inbox. The work item requests him or her to check the request.
By executing the work item, the request form is started on the local PC. At the same time, the current data in the request is read to the form. Using tab pages, the head of the organizational unit can compare the employee’s current pay with the increased payments that have been requested.
The head of the organizational unit can choose between the following courses of action for the request:
● Reject
● Postpone
● Approve
If the request is rejected, a note can be used to justify the decision, or request a correction for the request.
The Request for an Individual Increase in Basic Pay was Rejected
If the head of the organizational unit does not approve the request, the employee’s superior receives a work item in his or her inbox. The work item informs the superior of the fact that the request was rejected. By executing the work item, the superior can display the request form again. Two options are now available:
● Cancel the request for an individual increase in basic pay:
The superior cancels the request, which concludes the workflow.
● Change the request for an individual increase in basic pay:
The superior changes the request according to the wishes of the head of the organizational unit. Once again, the superior can use a note to comment on the correction.
By sending the request, the approval procedure is restarted.
The Request for an Individual Increase in Basic Pay was Postponed
If the head of the organizational unit postpones the request, the superior is informed by mail and asked to resubmit the request on a specific date.
The superior receives a work item in his or her inbox on this date. By executing the work item, the previous request form is displayed with all notes. The superior decides whether to change the request or not, and then sends it again to the head of the organizational unit.
By sending the request, the approval procedure is restarted.
The Request for an Individual Increase in Basic Pay was Approved
If the head of the organizational unit approves the request, a data record containing the pay increase approved for the employee is created in the background for infotype 0008 Basic Pay.
If the plausibility and consistency check prevents the infotype record from being created, an error handling work item is sent to the inbox of the personnel administrator responsible for the employee.
By executing the work item, a new data record for infotype 0008 Basic Pay is presented to the personnel administrator for online processing. The approved data from the form is available as default values.
The error dialog of infotype 0008 Basic Pay helps the personnel administrator perform further processing.
If the infotype record is created, the employee’s superior receives a mail in his or her inbox to confirm approval of the pay increase.
If the infotype record could not be created, the employee’s superior and the head of the organizational unit are informed by mail. This concludes the workflow.
If the infotype record is created, the employee is informed by mail of the approved and implemented pay increase. The letter is not sent to the printer automatically. Instead, it is sent as a concluding work item to the appropriate personnel administrator’s inbox. Executing the work item concludes the workflow.