The Reference Personnel Number (0031) infotype is used to assign several personnel numbers to one employee, if the employee has different employment relationships in your company. In this case, the personnel number associated with the employee is known as a reference personnel number. This infotype establishes links between all of an employee’s reference personnel numbers.

The Reference Personnel Number infotype (0031) is used in Personnel Administration for copying information that is common to all personnel number records for an employee who has several work contracts; it is also used by Payroll.

If an employee has more than one employment relationship within your company and these employment statuses are all accounted together, you must specify the order of priority for payroll in the Reference Personnel Number Priority infotype (0121).

In the Reference Personnel Number infotype (0031), a list of the interrelated reference personnel numbers is stored for each reference personnel number involved.

You can enter a reference personnel number in the Actions infotype (0000) when a new employee is hired. The system will automatically update the Reference Personnel Number infotype (0031) and copy certain reference personnel number infotypes.

Certain infotypes are the same for all the personnel numbers belonging to one employee: These are:

• Personal Data (0002)

• Bank Details (0009)

If you edit these infotypes for a personnel number, the relevant infotype records for all related personnel numbers are also pulled up.

Other infotypes that define the employee’s individual working relationship can undergo different changes for the various different personnel numbers.

• Organizational Assignment (0001)

• Basic Pay (0008)

• Country-specific infotypes for tax and social insurance

When you edit these infotypes for a personnel number the system does not call up the relevant infotype records for all related personnel numbers.

As a rule, you only need to maintain the Reference Personnel Number (0031) infotype if you want to retrospectively create a relationship between two personnel numbers that already exist, or if you want delete a link between two personnel numbers.

If you include a personnel number, all the infotypes belonging to that personnel number that can be copied, will be taken on by the current personnel number.