Start of Content Area

Object documentation Actions (Infotype 0000) Locate the document in its SAP Library structure

The system simplifies the processing of complex personnel procedures, such as hiring a new employee, by using what are known as personnel actions.

You can use personnel actions to:

·        Hire an employee

·        Change the organizational assignment of an employee

·        Change the employee’s pay

·        Set an employee’s status to early retiree or pensioner

·        Document when an employee leaves or re-enters the enterprise.

Personnel Action

Personnel actions combine several related infotypes into one infotype group. Examples of personnel action types include the following:

·        Hiring an employee

·        Organizational reassignment

·        An employee leaving the enterprise.

With the Actions infotype (0000), you can display an overview of all the important changes related to an employee, and you can thus document the most important stages that an employee passes through in your enterprise.

For more information on personnel actions, see the Personnel Actions section in the Personnel Administration documentation.

Status

Most actions create a record in the infotype of the same name Actions (0000). The deciding criteria as to whether a personnel action type should be stored in the Actions infotype (0000) is its effect on the status indicators.

In Customizing for Personnel Administration, you can assign the following three status indicators, each of which can have different values, to each personnel action type:

·        Customer-specific (status 1)

Status 1 is customer-specific and is not used in the standard system.

·        Employment (status 2)

Status 2 relates to the employee’s employment relationship. Status 2 is used in PA in the following two central places:

¡        In Reporting

Status 2 is used to indicate entries into and exits from the company. This affects data selection within reporting. Employees who have left the company are, for example, identified by status 2.

¡        In time-constraint validation

Data records with time constraint 1 may be deleted at the end if the value assigned to status 2 is 0, i.e. if the employee has left the company. The following infotypes constitute exceptions:

§         Actions (0000)

§         Organizational Assignment (0001)

§         Personal Data (0002)

For these infotypes, a data record must exist at all times in the system for each employee from the point at which he or she is hired.

For further information on time constraint, see the Time Constraint in HR Master Data section in the Personnel Administration documentation.

·        Special payment (status 3)

Status 3 controls an employee’s entitlement to special payment for automatic special payments within Payroll Accounting.

Personnel action types that change the status of an employee, for example, the Leaving personnel action type, are stored in the Actions infotype (0000). When you execute one of these personnel actions, the system automatically maintains the employee’s status.

Note

Note that only one personnel action type per day is stored in the Actions infotype (0000). If you want to know how to execute and log more than one personnel action type for an employee on the same day, see the documentation for the Additional Actions infotype (0302).

Organizational Assignment

You can store information on the following in the Actions infotype (0000):

·        Position

·        Personnel area

·        Employee group

·        Employee subgroup

Additional Actions

The Additional Actions infotype (0302) enables you to automatically log all of the personnel action types that are performed for an employee on a specific date. It enables you to perform and document several personnel action types for an employee in the system on the same day.

You can display and maintain the data records logged in the Additional Actions infotype (0302) on the list screen of the Actions infotype (0000).

In Customizing for Personnel Administration, choose Setting Up Procedures  ® Actions  ® Set Up Personnel Action Types to specify, among other things, the following:

·        Whether you want to use the automatic logging of personnel action types in the Additional Actions infotype (0302)

·        Which personnel action type should be saved, that is preserved, in the Actions infotype (0000) if you perform another personnel action type for the employee on the same day.

Note

The Actions infotype (0000) has time constraint 1, which means that exactly one valid infotype record must exist for all of the time the employee is working in the enterprise.

 

 

End of Content Area