Example of Employment Period Calculation (SAP Library - Personnel Administration (PA-PA))

Example of Employment Period Calculation

You want to determine the period of employment for your employees for the company pension scheme. You must first make the necessary settings under Customizing for Personnel Administration ® Evaluation Bases ® Employment Period Calculation.

Setting Up the Employment Period Calculation in Customizing

The calculation process is defined by SAP and includes any required process steps, the function module for the additional calculation process logic, and the conversion rule.

For example, for your company pension scheme, you can use the calculation process 1SVY, included in the standard system. This calculation process contains neither process steps nor a function module for additional logic.

You now define a valuation model with the required selection classes and rules for this calculation process. You can either modify a standard valuation model or create your own valuation model.

Recommendation

We recommend that you create a draft valuation model on paper before you start to set up the model in Customizing. For more information, see Customizing for Personnel Administration under Evaluation Bases ® Calculation of Employment Period ® Valuation Model ® Draft Valuation Model.

Creation of a Paper Draft

The definition of selection rules is dependent on which employee data is to be entered, in other words, which infotypes will provide the periods and date-based durations. This is shown in the following example.

The following time periods exist for the employee Sarah Strong. They are stored in the following infotypes:

Time specification	From	To	In infotype
Study period	01.10.1979	31.03.1983	Time Specifications/ Employment Period (0552)
Training in company	01.07.1983	31.12.1983	Education (0022)
Active	Start on 05/15/1983	System start on 01/01/1990	Date Specifications (0041)
Active	System start on 01/01/1990	End of evaluation period	Actions (0000)
Unpaid leave	01.10.1991	31.03.1992	Absences (2001)
Part-time (50%)	01.04.1992	30.11.1996	Basic Pay (0008)

The following company rules apply:

Training and study period are imputed to a maximum value of three years.

Study periods are weighted at 50 percent, training periods are weighted at 100 percent.

If study/training periods overlap in the Education infotype and have the active status in the Actions infotype, the last period has the higher priority.

If an unpaid absence lasts more than 10 years, the previous employment periods are no longer imputed ( duration of interruption period).

To ensure that these periods are evaluated when the employment period is calculated, you must create a separate selection rule for each type of time specification. A paper draft of your valuation model may be as follows:

Note

If you have set up a valuation model in Customizing, you can check this with report RPUSEN20 (Evaluation of IMG Settings for Employment Period Calculation). This report can be found in Customizing for Personnel Administration under Evaluation Bases ® Calculation of Employment Period ® Utilities ® Display Settings for Employment Period Calculation.

The step Start Test Utility for Employment Period Calculation. This starts report RPUSEN10 (Test Utility for Employment Period Calculation). With this report, you can test the evaluation of a calculation process or a valuation model for single personnel numbers.