Business Partner Conversion
(RFTBUP01) 
Use
This report program is used to convert the business partner master data. It either creates a corresponding SAP business partner for the Treasury business partners selected or corrects the data for the corresponding SAP business partner. The business partner master data (general data), addresses, role data, bank details, and customer master data for the Treasury Business Partner is written to the SAP Business Partner tables. For further information about the relevant tables, see Relevant Tables for the Business Partner Conversion.
You have to execute the report for each business partner, before you execute the other conversion reports.
Integration
For an overview of all phases of business partner conversion and other conversion reports, see Activities for Business Partner Conversion.
Features
The table below describes the effects of the different indicators and selection criteria that are available with this report.
Selection
Test run (w/o DB change) |
The test run checks the conversion Customizing, simulates the data conversion, and writes an error log. The database is not updated. A complete number assignment check cannot take place because numbers cannot be taken from the number ranges. |
Carry out a test run. Start the update run only when you can run the test run without errors.
Update run |
The update run checks the conversion Customizing, converts the data, and writes a conversion log. |
Only check conversion Customizing |
When this indicator is set, the system does not convert the data and does not read any business partner data. This variant enables you to determine whether you have made all the necessary Customizing settings for converting the business partner. The log tells you whether any postprocessing is required for the Customizing settings. Note that this check checks only for completeness and does not check the contents. This check option therefore does not replace the manual Customizing check/content check. |
The system checks that all Customizing settings have been made for the following IMG activities under SAP Business Partner for Financial Services ® Settings for Financial Services ® Interfaces/Data Exchange ® Settings for Business Partner Conversion ® Conversion: Phase I ® Assign TR BP to SAP BP ® Control Data or Assign Customizing Settings):
· Groupings
· Role categories
· Address ID
· Forms of address
· Industry sectors
· Legal forms
· Legal entities
· Marital statuses
· Functions
· Departments
Variants
Correct SAP BP |
This run repeats the conversion for the business partners that were already converted only. There is no new number assignment (in other words, the business partner is not deleted; the business partner data is merely changed). |
Create new SAP BP |
Only those business partners that do not have an equivalent SAP business partner are processed (in other words, you create a new business partner). |
Create and correct SAP BP |
The conversion is carried out in full. In other words, you process all the Treasury partners (this involves creating new partners for SAP business partners that do not yet exist, and changing migrated SAP business partners). |
In technical terms, you can tell the difference between creating a new partner and correcting an existing partner by whether field BP000-PARTNER is filled or not. This field is filled for the Treasury business partner as soon as you create a corresponding SAP business partner.
Number assignment
You create each business partner (Treasury business partner and SAP business partner) in a particular grouping. The grouping determines the number range in which a business partner is created. Also defined in the grouping for the Treasury business partner is the account group, in which you create the customer master record that is assigned to the partner. The account group, in turn, defines the number range of the customer master record. You can arrange internal or external number assignment for each of these number ranges.
The following input parameters determine number assignment for the SAP Business Partner:
Standard number assignment |
If you choose this variant, the following assignments take place in accordance with the settings for the SAP business partner (external or internal number assignment): · For the SAP BP grouping with internal number assignment, the system uses a function module to assign the SAP BP number to the number range interval. · For the SAP BP grouping with external number assignment, the Real Estate BP number is assigned to the SAP BP number.
If the SAP BP number already exists and numbers are assigned externally, a new SAP BP number is taken from the default number range. |
SAP BP no. from TR BP |
The SAP BP is allocated the number for the TR BP (in a similar manner to grouping with external number assignment). If the system discovers that an SAP BP already exists for the SAP BP number to which the TR BP is assigned, the TR BP is not converted, but is written to a log. |
SAP BP no. from table |
A table is made available (BPZGP), in which the required SAP BP number is defined for the TR BP number. The table can be supplied with data either directly via table maintenance or via a program developed specifically for this purpose. If the system discovers that an SAP BP already exists for the SAP BP number to which the TR BP is assigned, this TR BP is not converted, but is written to a log. TR BP numbers that are not defined in the table are also not converted.
If the BP number has less than 10 digits, and the tables are maintained using a specially developed program, you must take note of the alpha conversion, For more information about alpha conversion, see the documentation for the function module CONVERSION_EXIT_ALPHA_INPUT. |
Delete target |
If the SAP BP already exists with the number just determined (this may be the case with external number assignment or content conversion tables), the SAP BP is deleted if the indicator is set. The SAP BP number is then regenerated from the TR BP.
If you use this indicator and have checked the box SAP BP no. from TR BP, any SAP BP numbers that existed previously will be deleted and regenerated from the TR BP.
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SAP recommends that you allocate identical numbers when assigning numbers to Treasury and SAP business partners. This is not possible in every case, for example, if SAP business partners already existed in the system prior to conversion and the number ranges overlap. If you assign identical numbers, this avoids confusion at the application level (when two different numbers appear for the business partner you have selected for a financial transaction). It also makes conversion to the SAP Business Partner in phase II easier (contract data does not need to be converted separately, as the “correct” business partner number is already entered in the application tables).
If you intend to convert a Treasury business partner to an SAP business partner that already exists (for example, when using identical numbers) without deleting the SAP business partner (for example, because the SAP business partner contains more data than the Treasury business partner), the following option is available:
You can use report program RFTBUP08 to link the Treasury business partner with the SAP business partner assigned to it (from a technical perspective, the PARTNER field in table BP000 is filled with the SAP business partner number). You can use either external number assignment or the content conversion table to make this assignment. In order to exclude these Treasury business partners from conversion and adjustment, you must either restrict your selection or archive the relevant business partners in advance. If you have set only the delete indicator, the business partner will still be converted.
The report program RFTBUP01 does not update the number range interval for the SAP Business Partner. If you convert a Real Estate business partner number that does not yet fall within the number range interval for the SAP Business Partner, you have to update the interval manually. For more information, see Generation of Customizing.
Treasury Business Partner selection
You can limit the selection of Treasury business partners to be converted using the following selection criteria:
· Partner number
· External partner number
· Partner category
· Grouping
The default grouping determines the number range in which business partners are created, in cases where no number range can be determined correctly (using the “groupings” assignment table).
The grouping that you define here must be assigned to a number range with internal number assignment.
Show log details
If you do not set this indicator, only errors and warnings, and no other message types, are written to the log.
We recommend that you set this indicator.
If the indicator was set and more than 80,000 records were logged, the indicator is reset (otherwise this leads to an overflow of data in the log).
Activities
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1. Check the conversion Customizing.
Set the Only Check Conversion Customizing indicator and execute the report program in the test run. No conversion will take place. However, the report program checks whether all the necessary Customizing settings have been made for converting the business partner.
2. Perform the data conversion in the test run.
Deactivate the Only Check Conversion Customizing indicator.If you have not created any SAP business partners, select Create New SAP BP. If you want the Treasury and SAP business partners to have identical numbers (SAP recommends this option), set the SAP BP No. From TR BP indicator. Set the Show Log Details indicator and execute the report program.
3. If the test run was successful, execute the report program in the Update Run with the settings mentioned in point 2.
If you have a large number of business partners in your system, this could impair the performance of the report program and lead to a runtime error and termination. In this case, see composite SAP Note 398888.