Assignment of Authorizations 

Use

Many employees, who perform a variety of different tasks, work with the Time Sheet. You can ensure the protection of personal data by using the authorization concept for the Time Sheet.

Features

Roles

Authorizations for the Time Sheet are assigned using roles. You can specify, for example:

·        Which data entry profiles the user is permitted to use to enter data

·        Whether the user is permitted to approve data and start evaluation reports

You maintain roles in the transaction PFCG (refer to Role Maintenance). The following standard roles are available as templates for the time sheet:

·        SAP_HR_PT_TIME-ADMINISTRATOR (Time Administrator)

·        SAP_HR_PT_TIME-SUPERVISOR (Time Supervisor)

·        SAP_EMPLOYEE (Employee Self-Service)

The Human Resources Authorization Concept

The authorization concept for the Time Sheet is based on the concept used in Human Resources to guarantee optimum protection of personal data. In HR, you can assign authorizations in very fine degrees to meet your exact requirements.

Profile Authorization Groups for Entering Working Times

The role assigned to users contains all of the required authorization objects for the Time Sheet. Authorizations for entering and reading data are assigned according to the data entry profile. You can use authorizations to control aspects such as:

·        Employees are only permitted to record their own data.

·        Central time administrators or data entry personnel can only maintain data for employees assigned to them.

·        Users can only choose from data entry profiles that are relevant to their area of work.

When you maintain your profiles for the Time Sheet, you can organize them into profile authorization groups. Using all of the options available in Human Resources, you can assign the groups authorizations to read or maintain data.

Use of Dummy Infotypes

The HR authorizations required to display and maintain personal data are supplemented by two other types of authorizations for the Time Sheet:

...

       1.      Displaying and entering data in the time sheet

       2.      Displaying and approving data using time sheet reports

Time sheet data is represented in dummy infotypes for this purpose.

Infotype 0316	Infotype 0316 represents the authorization for data entry profiles. The subtypes of this infotype are the profile authorization groups.
Infotype 0328	Infotype 0328 represents the authorization for reporting and approval.

It is very important to note that these infotypes do not actually exist in the system. They are only used to access the HR authorization concept in order to assign authorizations to read, change, or approve time sheet data.

For more information, see the Implementation Guide for the Time Sheet. Choose Time Sheet ® Authorizations.

See also: Example: Authorizations for Entering Data in the Time Sheet