Overview of Document Splitting Process (SAP Library - General Ledger Accounting (FI-GL) (New))

Overview of Document Splitting Process

Example:

Business Transaction: Payment with Residual Items without Invoice Reference

Two receivables of EUR 600 and EUR 400 are to be cleared.

This example shows the program-internal process flow and the processes of active and passive document splitting.

Process Flow:

This graphic is explained in the accompanying text

Business Process: Payment (Entry View)

	Account	Amount	AcctAssgmt/ PartnerAssgmt	Item Category
Initial situation: Business process	Bank	900	S3
	Receivable	1000-
	Residual item	100

I. Interpretation of Customizing

· Derivation of business transaction (for example, payment/standard)

· Assignment of item category

· Check validity of item categories for business transaction (see Preparations and Settings for Document Splitting)

Bank

900

04000 (cash account)

Receivable

1000-

02000 (customer)

Residual item

100

02000 (customer)

II. Passive Document Splitting for Clearing

· Passive document splitting: the amounts are determined program-internal from the original document · Cannot be set in Customizing · Creating receivable clearing lines	Bank	900	S3	04000 (cash account)
	Receivable	400-	S1	02000 (customer)
	Receivable	600-	S2	02000 (customer)
	Residual item	100		02000 (customer)

III. Active Document Splitting

· Active document splitting since it can be set in Customizing (see Preparations and Settings for Document Splitting) · Residual items without invoice reference are split based on the receivable clearing items (passively) that were split in the previous step	Bank	900	S3	04000 (cash account)
	Receivable	400-	S1	02000 (customer)
	Receivable	600-	S2	02000 (customer)
	Residual item	40	S1	02000 (customer)
	Residual item	60	S2	02000 (customer)

Note

This is an example of document splitting without residual items. Residual items with invoice reference are split passively!

IV. Passive Document Splitting: Zero Balance Setting

· Passive document splitting (in Customizing you can only set that zero balances are calculated.) · After the previous process steps, a balance remains on account assignments S1, S2, and S3. Additional clearing lines need to be created. In this way, the partner characteristics are also filled. · · * Zero balance posting (Free balancing units)	Bank	900	S3	04000 (cash account)
	Receivable	400-	S1	02000 (customer)
	Receivable	600-	S2	02000 (customer)
	Residual item	40	S1	02000 (customer)
	Residual item	60	S2	02000 (customer)
	Clearing	360-	S3 / S1	01001*
	Clearing	360	S1 / S3	01001*
	Clearing	540-	S3 / S2	01001*
	Clearing	540	S2 / S3	01001*