Printing Correspondence 

Purpose

The correspondence printing run determines the correspondence data that has been stored in the Correspondence Container as part of correspondence creation, and transfers it to the Print Workbench (see also Printing Correspondence with the Print Workbench), possibly with additional data (controlled by the correspondence type and industry-specific events). You can select the correspondence to be included in a correspondence print run according to business partner, contract account, contract, company code, application form, or parameters that you are free to define. For example, in a program run you can consider all invoices for business partners 1000 to 3000 that are due in calendar week 31, or all dunning notices of dunning level 1.
The data for the print output is prepared in the Print Workbench. The following types of output are possible:

·        Output in SAPscript format (see also BC – SAPscript Form Printing).

·        Output in raw data format for further processing in an external text processing system (see also SAPscript Raw Data Interface).

To control the sending of correspondence via application forms, you can define an installation-specific function module for event 0778. See the documentation for the sample function module FKK_SAMPLE_0788.

You can provide the correspondence requests with individual sort criteria. For example, you can print correspondence sorted by postal code and therefore reduce postage expenses.

Prerequisites

The correspondence data to be printed has been stored in the correspondence container during correspondence creation.

Process Flow

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       1.      Enter the parameters for the correspondence print run (see Entering Parameters for Correspondence Print Run).

       2.      Schedule a correspondence printing run and start it immediately (see Scheduling Correspondence Printing Runs).

       3.      In a correspondence printing run, the system determines the correspondence data from the correspondence container and displays the data in the printer spooler.

Result

The correspondence data is available in the printer spooler either as raw data or in SAPscript format. You can now view the job log for the correspondence printing run (see Displaying Job Logs for Correspondence Printing Run).

Information on the history of all correspondence is stored in the correspondence history (see Displaying Correspondence History).