Maintaining Control Data 

Use

You specify the data for the processing control on the Control Data tab page.

In the General Ledger Transfer group box, you specify information on the cumulation of the data during the transfer of the account flows to the general ledger.

Prerequisites

The system offers the general ledger groups for selection that are defined in Customizing under Periodic Tasks ® General Ledger Transfer ® Maintain General Ledger Group.

The Business Area attribute has been set up accordingly for the product on which the account is based.

Procedure

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Group Box Control

       1.      You specify whether the account to be created is a single, AND, or OR account.

       2.      If required, set the Third Party Benefit indicator. You can set the indicator only in combination with the indicators for individual or joint accounts.

Group Box General Ledger Transfer

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       1.      Assign the account to one general ledger group.

When the general ledger is updated, the cumulated postings of all accounts with the same general ledger group are transferred to the general ledger in separate debit and credit totals to ensure that the balance sheet display is correct. The cumulated debit or credit totals of the period of time to be transferred is calculated in such a way that one balance is initially calculated for each account (including the balance carryforward from the previous transfer). This balance then determines (according to its plus/minus sign) whether the total of account flows from the transfer period is to be added to the debit or credit total of each general ledger group.

If you change the assigned general ledger group, you need to note the following:

¡        The general ledger group can be changed only if the balance sheet preparation for the account has been completed, and there are no items in postprocessing or in release.

¡        During the next balance sheet preparation, the balances of the receivables and payables accounts from the old general ledger group are transfer posted to the receivables and payables accounts in the new general ledger group.

       2.      Assign the account to a netting group if there is to be netting for at least one additional account with the same business partner. Otherwise, leave this field blank for performance reasons. The name of a netting group is of no more than four characters.

The general ledger update must add to a single receivable or payable all the flows not yet transferred from the accounts, and that have the same account holder, and that formally have the same interest conditions. This complies with the legal requirements of the balance sheet statement (for example, § 10 of the German bank accounting law). The corresponding accounts of an account holder must all have the same netting group, and be balanced before the cumulation of the general ledger groups to make this possible. This operation is called balance netting.

       3.      Assign the account to a business area if the product allows this.

If you change the assigned business area, you need to note the following:

¡        You can change the business area only if the balance sheet preparation for the account has been completed, and there are no items in postprocessing or in release.

¡        During the next balance sheet preparation, the balances of the general ledger accounts are taken off the books with the old business area and put back on again with the new business area. They are then posted on the general ledger during the general ledger transfer.

Group Box Legacy Data Transfer

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If there is a legacy data transfer for the account to be created, specify the Go-Live Date and the Balance Transfer Date. SAP provides a report for the legacy data transfer. The system does not post balancing data from the period between the Balance Transfer Date and the Go-Live Date. These fields are relevant if you want to balance accounts before the go-live date.