Evaluated Receipt Settlement (ERS) 
Evaluated Receipt Settlement (ERS)
Purpose
You can use ERS to settle the following types of goods movement.
In ERS, you agree with the vendor that no invoice is created for a delivery. Instead, the invoice document from the customer is posted automatically, based on the data from the purchase order and goods receipts, and where appropriate return deliveries and returns. Goods movements can thus be settled without receipt of invoice or credit memo. For return deliveries, where there are quality problems for example, a handling surcharge (HSC) can be calculated to cover the extra processing costs.
In test mode, the system can produce a list of goods movements that can and cannot be settled. No postings are actually carried out; the billable goods movements are simply listed.
You can send the information contained in settlement documents to the vendor as printed documents, by fax, EDI, or the Internet. For more information, see
Messages.ERS is especially effective if you create settlement documents periodically, for example, on a daily basis. You should only use ERS if agreements with the vendor are clear, and you update the price agreements in the purchase orders in your system. You also need to create goods movements promptly and accurately. ERS has the following advantages:
Integration
ERS is an important link in the chain of processes between customer and vendor. After carrying out ERS, the customer sends the settlement document to the vendor. The amounts contained in the document are based on the agreed purchasing conditions and the quantities in the goods movements that have been created.
Features
Goods movements that can be settled using ERS
In ERS, you select goods movements that can be settled. All goods movements are settled using the same reference document, such as the original goods receipt. The following goods movements can be settled:
The system determines the amount to be invoiced for this purchasing activity from the purchasing prices, the payment conditions, the tax information, and the delivery quantity entered in the goods receipt. Appropriate credit memos are sent to the vendor.
If an invoice has already been posted for a goods receipt, and in the meantime a return delivery takes place, the system creates a credit memo in ERS; a debit memo for the returned quantity is sent to the vendor.
If the goods receipt has not yet been settled, then the reversal quantity can be cumulated with the goods receipt quantity. If the resulting quantity to be settled is zero, then no invoice is created.
If the goods receipt has already been settled, then credit memos are created when the reversal takes place.
When goods receipts are posted for return items, the system creates a credit memo during ERS. The vendor receives a debit memo for the quantity returned, as empties, for example.
Settling only return deliveries with ERS
With ERS you can choose to settle only return deliveries. If required you can also calculate an additional handling surcharge. You create, verify, and post the invoices for the goods receipts manually using the application
Enter Invoice. For more information, see the SAP Library Logistics ® Materials Management ® Logistics Invoice Verification ® Invoice Verification Online.ERS in the background
You can run ERS in the background. To do this, you use the program RMMR1MRR. Inform your system administrator which variants are to be created for this program, and which jobs have to be defined.
Constraints
See also:
IS-A SD-Self-Billing
IS-A EDI Scenarios for Automotive