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Procedure documentation Locking/Unlocking Master Data Records Using Fast Entry Locate the document in its SAP Library structure

When you maintain HR master data using fast entry, you can simultaneously lock or unlock an infotype for multiple employees. Infotype records are locked if they should, for example, not be included in a certain payroll period. You may not add or change the infotype record for any employee while using this function.

Procedure

  1. From the SAP Easy Access screen, choose Human Resources ® Personnel Management ® Administration ® HR Master Data ® Fast Entry.

    2. The Fast Entry screen appears.

  2. In the Enter Personnel Numbers section, choose Manual preselection.
  3. Choose the infotype you want from the default menu or enter the name/number of the infotype directly in the Infotype field.

    4. Note

    The default menu in the standard system currently includes the following infotypes:

    Recurring Payments/Deductions (Infotype 0014)

    Notifications (Infotype 0128)

    Additional Payments (Infotype 0015)

    You can configure other infotypes to appear in the default menu for fast entry. Please contact your system administrator for more information.

    If you want to unlock locked infotype records, select the Locked records only field in the Maintain/lock/unlock/delete group. The system scans your entries and only selects the personnel numbers that are locked.

  4. Use the From and To fields to specify the validity period.
  5. Choose Create.

    6. You see an empty data table where you enter the relevant personnel numbers.

  6. Enter the personnel numbers of the employees for whom you want to lock or unlock an infotype record.

    7. You can either enter the numbers directly or by Using Search Help for Personnel Numbers.

  7. Choose Edit ® Lock/unlock.

    8. The system displays a list of names and personnel numbers for the employees you selected and their infotype records valid in the period you specified.

  8. Activate the lock indicator for the records you want to lock, and deactivate the lock indicator for the records you want to unlock.
  9. Save your entries.

The infotype records for the selected employees have been locked/unlocked.

Note

You can process up to twenty personnel numbers at one time. If you enter more than twenty personnel numbers, the system assigns the personnel numbers into groups of twenty. You can maintain groups that are not displayed on the screen by choosing Other personnel numbers.

Example

Simultaneously Locking/Unlocking Master Data Records for Multiples Employees Using Fast Entry: Example

 

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