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Procedure documentation Creating Master Data Records Using Fast Entry Defaults Locate the document in its SAP Library structure

When maintaining infotype records for multiple employees, you can use default values to create records for several employees simultaneously. Defaults prevent you from repeatedly having to enter the same data. Instead, you enter the data just once. It is then transferred automatically to the fast entry records of each employee. Default values can be changed if necessary.

To create master data infotype records for numerous employees simultaneously using fast entry default values, proceed as follows:

  1. From the SAP Easy Access screen, choose Human Resources ® Personnel Management ® Administration ® HR Master Data ® Fast Entry.

    2. The Fast Entry screen appears.

  2. In the Enter personnel numbers group, choose a data entry method.

    3. If you do not know the personnel numbers of the employees for whom you want to create data records, please see Selecting Personnel Numbers for Fast Entry of Master Data.

  3. Enter an infotype by choosing it from the default menu or by entering the infotype number in the Infotype field.

    4. Note

    The default menu in the standard system currently includes the following infotypes, among others:

    Recurring Payments/Deductions (Infotype 0014)

    Additional Payments (Infotype 0015)

    You can also configure other infotypes to be included in the fast entry default menu. Please contact your system administrator for more information.

  4. Choose the Create using default function.

    5. You see a screen containing fields for the default values that are available for the selected infotype.

  5. Enter the required default values.
  6. Choose Next screen.

    7. The system displays the fast entry screen for the selected infotype. Note that the system creates twenty entries consisting of the default data entered in the prior step.

  7. Enter the personnel numbers of the employees for whom you want to maintain an infotype record. You can enter the personnel numbers directly or by Using the Search Help for Personnel Numbers function.
  8. Make any modifications necessary and save your entries.

Result: The infotype records are created for the employees you specified.

Note

You can process up to twenty personnel numbers at one time. If you select more, the system assigns the personnel numbers into groups of twenty. You can maintain personnel number groups that are not displayed on the screen by choosing Other personnel numbers.

Example

Example: Simultaneously Creating Master Data Records for Multiple Employees Using Fast Entry With Default Values

 

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