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Procedure documentationChanging the Entry Date After a Payroll Run if the Actual Entry Date is Before the Incorrect Entry Date Locate the document in its SAP Library structure

Procedure

  1. From the SAP Easy Access screen, select Human Resources ® Personnel Management ® Administration ® HR Master Data ® Maintain.

    2. This takes you to the initial maintenance screen for HR master data.

  2. Enter the personnel number of the employee whose entry date you want to change.
  3. Select Utilities ® Change payroll status.

    4. This takes you to the Payroll Status infotype (0003).

  4. Delete the entry in the Accounted to field.
  5. Choose Save.

    6. You return to the initial maintenance screen for HR master data.

  6. Select Utilities ® Change entry/leaving date.

    7. The system displays the Actions (0000) infotype screen. The From field denoting the begin date for the record’s validity is ready for you to process.

  7. Enter the employee’s actual entry date in the field From; this is the begin date.
  8. Save your new entries.

After you have saved this entry, the system works in the background and automatically changes all of the employee’s infotype records, whose start date corresponds to the old entry date, to the new entry date. These infotype records are then changed in the payroll past. In addition, retroactive accounting is triggered for this period to ensure that the employee receives the missing amount when payroll is next performed.

If errors occur in individual infotypes (for example, incorrect organizational assignment data), you will branch automatically into the infotype concerned after saving. Correct the error.

You then return to the initial maintenance screen for HR master data.

Result

You have corrected the employee’s entry date using a method that ensures a payroll correction run.

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