Changing the Entry Date of an Employee Who Has Not Been Included (SAP Library

Changing the Entry Date of an Employee Who Has Not Been Included in a Payroll Run

Procedure

From the SAP Easy Access screen, select Human Resources ® Personnel Management ® Administration ® HR Master Data ® Maintain.

This takes you to the initial maintenance screen for HR master data.

Enter the personnel number of the employee whose entry date you want to change.

Select Utilities ® Change entry/leaving date.

The system displays the Actions (0000) infotype screen. The From field denoting the begin date for the record’s validity is ready for you to process.

Enter the employee’s actual entry date in the field From; this is the start date.

Save your new entries.

Caution

If the payroll has already been run for this personnel number, then the system displays an error/warning message. Changing the entry date in this case necessitates a correction in the payroll. In this case, you must proceed as described in Changing the Entry Date After the Payroll Run if the Actual Entry Date is After the Incorrect Entry Date or Changing the Entry Date After the Payroll Run if the Actual Entry Date is Before the Incorrect Entry Date.

After you have saved this entry, the system works in the background and automatically changes all of the employee’s infotype records, whose start date corresponds to the old entry date, to the new entry date.

If errors occur in individual infotypes (for example, incorrect organizational assignment data), you will branch automatically into the infotype concerned after saving. Correct the error.

You then return to the initial maintenance screen for HR master data.

Result

You have changed the entry date of an employee who has not yet been included in a payroll run.