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Process documentation Workflows Locate the document in its SAP Library structure

Purpose

The individual PF solution based on the PF module should be implemented so that you can run it without workflows. To implement PF workflows, it is best the start your own project, if the most important components of the PF module have been successfully implemented.

Here are some tips if you are using workflow for the first time:

An event in a department (such as a change in wages) can trigger a workflow, which informs the payroll administrators in another department.

Calculations with container elements are limited. This also complicates the workflow EPCs (Event-controlled Process Chains). Alternatively, you can use PC activities, whose results can be transferred to the container.

The temptation with the Workflow-Management-System is to automate everything. This can result in overcomplicated processes that are prone to error!

Avoid running background jobs, even if it is technically possible. In this way, the user retains a clear overview of the workflow steps. This also makes the error search easier.

Each customer should have a specially-trained employee for workflows, who assists the user and analyses errors. This person can be defined as a Workflow-Administrator, and is informed of specific system errors per e-mail.

Assign administrators using organizational units.

The standard system sees processes as customer-specific. Therefore, the standard system has no finished workflows that can be implemented. Instead, it has workflow-models and standard tasks. You must copy these to corresponding customer objects — workflow-tasks and customer tasks.

Procedure documentation Procedure

Generally, the following steps are required to set up customer workflows:

  1. Create the necessary customer objects (by copying SAP objects). Note that the customer objects (workflow tasks and customer tasks) are client-specific – as opposed to the corresponding SAP objects.
  2. Set up Organizational Units necessary to the processes. (à Administrator assignment)
  3. Set up the administrator assignment at the customer task level (possible administrator) and Activities (selected administrator). Note that the standard activities have no administrator assignment.
  4. Check, and if necessary, activate the event linkage. Event linkage is always client-specific.

Always use Business object types with the corresponding methods to define individual activities. To expand a SAP object type, you can create a sub type, where you can enhance or redefine methods.

Pension fund business object types have the names PFBasicCH and PFValsCH. You can use these to start the PC interpreter within workflows (Method PFValsCH.VSActivity), and to transfer these values (table VALUETAB) with the workflow-container to the subsequent tasks.

 

The following describes the structure of PF workflows:

 

 

 

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