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Procedure documentation Leave Requests: Overview Locate the document in its SAP Library structure

Displaying information on the processing status of your leave requests

  1. Check the processing status in the Absences/cancellations list.

    2. Entries can have the following processing statuses:

    Unprocessed: Your request has not yet been processed. You can delete the request if you want to.

    Rejected: Approval has been denied. You can process the request in your inbox.

    Accepted: The request has been accepted for processing by the approver. You cannot delete or cancel the request at this time.

    Approved: The request has been approved. You can cancel the request if you want to.

    Defective, stopped: The request cannot be processed due to a system error. Inform the person who approved the request or the system administrator. You cannot delete or cancel the request.

    Waiting: The approver has set the request to Resubmission. You cannot delete or cancel the request at this time.

  2. If required, change the list’s display period to display leave requests and cancellations submitted more than one month ago.

To do so, enter the required date in the Absences/Cancellations field and choose Display.

Cancelling a Leave Request

You can use this function to cancel a leave request fully, or partially, if you want to shorten a period of leave by a few days, for example. Partial cancellations can only shorten, not lengthen, a period of leave.

Please note that you cannot use this service to extend a period of leave. If you want to be off work for longer than originally planned, you can submit another leave request for the extra time.

To submit a new leave request, switch to the Create Leave Request service.

Cancelling leave with the status Unprocessed

  1. Delete the entry by clicking on the trash can in the appropriate line.

    2. The corresponding absence or cancellation is then highlighted in color.

  2. Choose Delete.

The message Request deleted appears. The request is no longer displayed in the overview.

Cancelling leave with the status Approved

  1. Click on the trash can in the appropriate line.

    2. Extra dialog boxes appear.

  2. Enter the required information for the cancellation:
    1. If you want to cancel the leave request partially, enter the period you want to cancel, that is, the period in which you will be at work.
    2. If you want to cancel the leave request completely, do not change the date.
    3. If you want to choose a different approver, choose Replace. Enter the new approver.
    4. If required, enter a note to inform the approver of the reason for the cancellation.
  1. Choose Send cancellation.

The message The information was sent successfully appears. The cancellation is forwarded to the specified approver.

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