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Function documentation Sending as e-mail or Telefax via SAPconnect Locate the document in its SAP Library structure

Use

You can send documents using various different send types. SAPconnect is used for send types TELEFAX, EMAIL, SMS, or RMAIL (SAP internal send). SAPconnect is a standard application of the SAP system. If you choose a send type other than PRINTER, the document formatted by SAPscript is transferred to SAPconnect along with information, such as fax number and e-mail address, needed for sending it. SAPconnect places the document in a send queue which is released for processing by an administrator or a program that runs periodically.

Prerequisites

        To ensure the correct functioning of the alternative send types, activate the communication types in the SAP menu under Tools Business Communication Office General Office Settings.

        Set the communication methods to SAPconnect. In the SAP menu, choose Tools Business Communication Communication SAPconnect. Define the communication nodes that define the route that a document sent to SAPconnect is to take. For detailed information about SAPconnect, see the documentation for the transaction.

        Maintain the user data for each communication type.

        Maintain the address data in the master data of the business partner for the communication types.

Features

Aside from the standard send type PRINTER, a document can also be sent via SAPconnect as a fax, e-mail, or internal r-mail. With regard to the use of raw data interfaces, you have to differentiate between the following scenarios:

        Preparation in SAP system (no raw data)
In this case, the preparation is according to the standard procedure of SAPconnect. The document created is placed in the SAPconnect send queue and is transferred later to an external fax or e-mail server to be sent.

        Preparation by external systems (raw data)
In this case, instead of control by SAPconnect , only a raw data flow is created. In this case, an external system must also take over sending the document. All parameters required must be integrated in the raw data flow. For this purpose, the Print Workbench provides the following fields in the C global variables in the generated programs of the application forms:

        c-sendtype (Print Workbench send type (PRINTER, TELEFAX, EMAIL, RMAIL, SMS))

        c-comm_type(SAPconnect communication type (FAX, INT, RML, PAG))

        c-rec_address(recipient address as character string (telefax number, e-mail address))

        c-send_address (sender address as character string (telefax number, e-mail address))

To be included in the raw data flow, customers must integrate these fields explicitly (dependent on the form tool).

Activities

You can define the send type in the dialog box Print Parameters. Specify the send type in the Send Type field. In the dialog box that follows, specify each address according to send type. If the address type has been maintained in the master record of the business partner associated with a transaction, this address is defaulted in the parameters.

 

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